Executive Assistant Lead

2 days ago

Udaipur, Rajasthan, India beBeeExecutiveAssociate Full time ₹ 60,00,000 - ₹ 90,00,000

Key Responsibilities

We are seeking a skilled and reliable Executive Associate to join our team. The ideal candidate will have excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving.

  • Manage the Founder's calendar, including scheduling appointments, meetings, and events.
  • Coordinate travel arrangements and ensure timely execution of personal commitments.
  • Track important dates such as birthdays, social events, and maintenance schedules for the Founder's car.
  • Refill and organize personal supplies, including supplements, grooming items, and essentials.
  • Evaluate and maintain the cleanliness, servicing, and maintenance schedule of the Founder's vehicle.
  • Handle gifting, printing, parcel pickups/deliveries, and event coordination as required.
  • Negotiate with external vendors, service providers, and partners on behalf of the Founder.

Operational Execution & Team Management

The successful candidate will lead operational execution, including:

  • Scheduling workflows, communications, and follow-ups.
  • Monitoring attendance, payroll, payouts, and team bandwidth.

Project Strategy & Development

This role involves ensuring clear meeting documentation, including notes, insights, and actionable follow-ups. Additionally, the candidate will utilize tools such as Notion, Asana, Google Workspace, and AI platforms to streamline workflows. They will partner with the Founder on brand strategy, pitches, and business development, conducting research, audits, and preparing strategic presentations. The candidate will also monitor accountability across stakeholders and projects.

Personal Training & Wellness

The ideal candidate will conduct daily personal training sessions as required, design and adapt fitness programs, track progress, and ensure safe and effective sessions.

Requirements

To be considered for this role, candidates must possess:

  • A graduate degree in Business, Management, or a related field.
  • 1-2 years of experience in EA, operations, or support roles.
  • Certification as a personal trainer (preferred) or demonstrable training experience.
  • A valid driving license (mandatory).

Desirable Qualities

We are looking for individuals with a first-in, last-out attitude, who are highly reliable, punctual, and trustworthy. Strong organisational, communication, and project management skills are essential, as well as knowledge of fitness training and wellness practices. Candidates should be calm under pressure, adaptable to shifting priorities, and proactive problem-solvers with high ownership and confidentiality. A willingness to go the extra mile is also required.

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