Administrative Team Leader

2 days ago

Thiruvananthapuram, Kerala, India beBeeOperations Full time ₹ 20,00,000 - ₹ 25,00,000
Administrative Operations Manager

Key Responsibilities:

  • Oversee daily operations to ensure smooth functioning of office services and tasks.
  • Provide direct support to senior leadership, including managing schedules, organizing meetings, and preparing documents.
  • Act as point of contact for all office-related inquiries, requests, and issues.
  • Maintain office supplies inventory and place orders when necessary; ensure office equipment and technology are in good working order.
  • Coordinate and manage office-wide events, meetings, and conferences.

Team Leadership and Supervision:

  • Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
  • Provide training and mentorship to new administrative employees.
  • Develop and implement workflows, processes, and procedures to optimize team performance.
  • Conduct performance reviews and assist in developing career growth plans for administrative staff.

Facilities Management:

  • Oversee maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
  • Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
  • Coordinate office moves, seating arrangements, and space planning as required.

Documentation and Reporting:

  • Maintain accurate records of office activities, expenditures, and other relevant documentation.
  • Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
  • Ensure compliance with company policies, safety standards, and other relevant regulations.

Process Improvement:

  • Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
  • Work with senior management to streamline administrative procedures and improve team workflows.

Confidentiality and Compliance:

  • Handle sensitive information and documents with discretion and confidentiality.
  • Ensure compliance with company policies and legal requirements related to administrative functions.

Special Projects:

  • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
  • Assist in developing and implementing new administrative systems or technologies.

Qualifications:

  • Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Minimum 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.
  • Skills: Excellent organizational and time-management skills with the ability to prioritize tasks effectively. Strong verbal and written communication skills. Proficient in Microsoft Office Suite and office management software.

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