Senior Operations Coordinator

2 days ago

Davangere, Karnataka, India beBeeOperations Full time ₹ 12,00,000 - ₹ 25,00,000
Job Description

Key Responsibilities:

  • Operational Oversight: Manage daily operations, ensuring seamless functioning of office services and tasks.
  • Administrative Support: Provide direct administrative support to senior leadership, including scheduling, meetings, and document preparation.
  • Point of Contact: Serve as the primary point of contact for all office-related inquiries, requests, and issues.
  • Inventory Management: Maintain office supplies inventory and order when necessary; ensure office equipment and technology are in good working order.
  • Event Planning: Coordinate and manage office-wide events, meetings, and conferences.

Team Leadership and Supervision:

  • Team Guidance: Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
  • Mentorship: Provide training and mentorship to new administrative employees.
  • Process Development: Develop and implement workflows, processes, and procedures to optimize team performance.
  • Career Growth: Conduct performance reviews and assist in developing career growth plans for administrative staff.

Facilities Management:

  • Facility Maintenance: Oversee the maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
  • Vendor Liaison: Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
  • Space Planning: Coordinate office moves, seating arrangements, and space planning as required.

Documentation and Reporting:

  • Record Keeping: Maintain accurate records of office activities, expenditures, and other relevant documentation.
  • Reporting: Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
  • Compliance: Ensure compliance with company policies, safety standards, and other relevant regulations.

Process Improvement:

  • Efficiency Enhancements: Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
  • Streamlining: Work with senior management to streamline administrative procedures and improve team workflows.

Confidentiality and Compliance:

  • Confidential Handling: Handle sensitive information and documents with discretion and confidentiality.
  • Regulatory Compliance: Ensure compliance with company policies and legal requirements related to administrative functions.

Special Projects:

  • Project Leadership: Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
  • System Implementation: Assist in developing and implementing new administrative systems or technologies.

Qualifications:

  • Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Experience:
  • Minimum Requirements: Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven Experience: Proven experience managing office operations and facilities.
  • Background: Strong background in supporting senior management and cross-functional teams.
  • Skills:
  • Organizational Skills: Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
  • Communication Skills: Strong verbal and written communication skills.
  • Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software (e.g., project management tools, scheduling software).

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