Strategic Support Professional

2 days ago

Bengaluru, Karnataka, India beBeeExecutive Full time ₹ 10,00,000 - ₹ 15,00,000
Job Title

We are seeking a highly skilled and experienced individual to join our team as a Chief of Staff. This is a key role that requires exceptional support skills, strong communication abilities, and the ability to work effectively in a fast-paced environment.

The successful candidate will be responsible for managing multiple priorities with sound judgment and minimal oversight, providing exceptional support to senior leadership, and contributing to the growth and development of the organization.

  • Main Responsibilities:
  • Inbox & Calendar Management: Manage email inbox, prioritize messages, draft replies, and flag urgent matters. Schedule and coordinate meetings with stakeholders, anticipate needs, and ensure senior leadership is prepared for all meetings and decisions.
  • Deal Pipeline and CRM Management (HubSpot): Own the firm's CRM and deal pipeline, extracting property and market information from Offering Memorandums (OMs), broker emails, and NDAs. Track deal stages and generate pipeline reports. Oversee daily HubSpot tasks and task checklists, ensuring that all workstreams remain on track.
  • Deal Support and Analysis: Prepare offering memos (OMs) and investor-facing materials in PowerPoint using branded templates. Draft Letters of Intent (LOIs) in Word and assist with NDA reviews. Pull market and property-level information from CoStar to support underwriting. Extract key data from OMs and broker materials and input into pre-built Excel models. Maintain and update supporting spreadsheets, including rent rolls, property summaries, and comparable property data.
  • Research & Communication: Conduct market diligence calls with brokers, property managers, and apartment operators with a high level of spoken English proficiency. Draft monthly investor update emails and reports with a high level of written English proficiency. Prepare concise research briefs and business memos to support investment decisions.
  • Operations and Process Development: Document and refine SOPs for recurring tasks and firmwide business processes. Ensure digital files are organized and information is consistently logged across systems. Identify gaps in current workflows and propose solutions for greater efficiency.

Requirements:

  • Bachelor's degree in Business, Finance, or a related field
  • Prior experience as a Chief of Staff, Executive Assistant, Operations Manager, or similar strategic support role
  • Strong English communication skills, both written and verbal
  • Proficiency in MS Office Suite (Excel, PowerPoint, Word)
  • Ability to learn and work with software platforms like HubSpot and CoStar
  • Ability to manage multiple priorities with sound judgment and minimal oversight
  • Demonstrated ability to think critically, anticipate needs, and act as a trusted partner to senior leadership

About Us:

This is a fantastic opportunity to join a dynamic team and contribute to the success of the organization. We offer a competitive salary and excellent benefits package, including opportunities for growth and development.

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