Strategic Support Professional

3 days ago

Bengaluru, Karnataka, India beBeeExecutive Full time ₹ 8,00,000 - ₹ 12,00,000

As a key support professional, the Executive Assistant to the Managing Director plays a pivotal role in ensuring seamless communication and effective execution of daily tasks.

Responsibilities
  • Calendar Management:
    • Diligent planning and organization of the Managing Director's schedule optimize time efficiency.
    • Anticipating and addressing potential scheduling conflicts ensure seamless coordination.
    • Timely reminders and briefings on upcoming appointments guarantee punctuality.
  • Communication:
    • The Executive Assistant acts as a crucial liaison between the Managing Director and internal/external stakeholders, fostering strong relationships and efficient communication.
    • Crafting, editing, and proofreading correspondence, reports, and presentations demonstrate exceptional written and verbal skills.
    • Effective management of phone calls, emails, and other forms of communication ensures prompt responses and resolutions.
  • Meeting Coordination:
    • Coordination and organization of high-profile meetings, conferences, and events showcase exceptional project management skills.
    • Developing comprehensive meeting agendas and distributing them to participants guarantee a clear understanding of objectives and expectations.
    • Capturing detailed minutes, action items, and follow-up tasks ensures accountability and progress tracking.
  • Documentation and Filing:
    • Establishing and maintaining a sophisticated filing system for electronic and hard copy documents demonstrates attention to detail and organizational prowess.
    • Reviewing and updating records ensures accuracy and compliance with company policies.
    • Preparing and assembling documentation for presentations, reports, and other Managing Director-related materials showcases exceptional administrative skills.
  • Travel Arrangements:
    • Facilitating and coordinating domestic and international travel arrangements requires expertise in logistics and attention to detail.
    • Creating comprehensive itineraries and travel packages guarantees a smooth and enjoyable travel experience.
  • Project Support:
    • Collaboration with cross-functional teams to support the Managing Director in planning and executing special projects demonstrates excellent teamwork and communication skills.
    • Conducting research, gathering data, and preparing reports as needed showcases analytical and problem-solving skills.
    • Acting as a project manager for specific assignments demonstrates leadership and initiative.
  • Confidentiality:
    • Exercising discretion and handling confidential information with sensitivity is essential for this role.
    • Maintaining confidentiality at all times is a top priority.
    Requirements
    • Bachelor's degree in business administration, management, or a related field.
    • Proven experience as an Executive Assistant or in a similar role.
    • Previous experience supporting Director/C-level executives, preferably a Managing Director/CEO.
    • Exceptional organizational and multitasking capabilities are essential.
    • Strong communication and interpersonal skills are required.
    • Proficiency in Microsoft Office Suite and other relevant software is necessary.
    • Keen attention to detail and accuracy are expected.
    • Effective prioritization skills and ability to meet deadlines are crucial.
    • Proactive problem-solving skills are desired.

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