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Job Title: Senior Payroll Executive

We are seeking a detail-oriented and experienced professional to manage payroll operations for multi-state employees.

This role involves ensuring compliance with payroll regulations, maintaining accurate records, managing timekeeping systems, and coordinating with teams to ensure payroll accuracy.

Key Responsibilities:
  • Payroll Processing: Process bi-weekly or semi-monthly payroll for multi-state employees in compliance with federal, state, and local regulations.
  • Wage Calculation: Ensure accurate calculation of wages, overtime, bonuses, retroactive pay, and deductions.
  • Garnishments: Maintain accurate records of garnishment balances and ensure timely payments to agencies.
  • Reporting & Validation: Review and validate payroll reports including payroll registers, tax filings, and general ledger entries.
  • Compliance: Maintain compliance with FLSA and ensure proper tax withholdings.
  • Timekeeping Systems: Manage and audit timekeeping systems (e.g., ADP Time & Attendance) to ensure accurate employee hours and leave balances.
  • Timecard Management: Correct missed punches and ensure timely submission of timecards.
  • Leave Management: Review and approve time-off requests, ensuring proper documentation and policy adherence.
  • Employee Data Maintenance: Enter and maintain employee data including new hires, terminations, job changes, pay rate changes, and transfers.
  • Workflow Monitoring: Monitor workflow approvals and follow up on pending items to ensure timely processing.
  • Final Pay Processing: Process final paychecks and vacation payouts for terminated employees.
  • Payroll Reports: Generate and analyze payroll reports such as Employee Transactions and Totals, Payroll Register, and Audit Logs.
  • Reconciliation: Reconcile payroll data with records to ensure accuracy.
  • Direct Deposits: Set up employees for direct deposit payments.