Administrative Support Specialist to Dr. Kavita Arora

4 weeks ago


Delhi, Delhi, India Children First Mental Health Institute Pvt. Ltd. Full time

About Children First

Children First is a Child and Adolescent Mental Health Service across Delhi and Gurgaon, providing ethical, effective, and holistic solutions for children and adolescents until the age of 25 years for over 15 years.

About the Role

This Executive Assistant role requires a high degree of trust, responsibility, planning and organisation, agility and patience. The successful candidate will juggle multiple priorities, work at a fast pace, and be flexible when faced with ambiguity while ensuring high attention to detail.

This full-time in-office role based in Delhi / Gurgaon from Monday to Saturday based on Dr. Kavita's schedule offers a competitive salary of ₹8-12 lakhs per annum (approx.) depending on experience.

Key Responsibilities:
  • Manage Dr. Kavita's clinical calendar to ensure all clients receive timely sessions
  • Coordinate with Dr. Kavita to optimise her calendar and work on her priorities
  • Follow up with clients for upcoming appointments and support with necessary preparations
  • Manage cancellations and reschedules of client sessions
  • Ensure the handover of Dr. Kavita's clients to other clinicians
  • Support Dr. Kavita with history/updates of client referrals made to her

Non-client-facing Work:

  • Manage Dr. Kavita's calendar for non-clinical and external meetings
  • Manage client files and maintain confidentiality of data
  • Typing, formatting and sending letters and communications
  • Managing and filing expenses, travel bookings, and related planning for work-related travel

Qualifications and Skills:

  • Bachelor's degree in any field (desirable qualification in health)
  • 3-5 years of experience in an executive assistant role
  • Excellent communication and interpersonal skills with fluency in English and Hindi
  • High ownership and organisational skills
  • Patient and empathetic when dealing with client queries on calls or in person
  • Ability to use MS Office
  • Awareness and willingness to work in the Mental Health space
  • Ability to work collaboratively in a multidisciplinary team environment
  • Ability to work with a quick response time and adaptability


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