Operational Support Specialist

2 weeks ago


Jaipur, Rajasthan, India beBeeOperations Full time ₹ 9,84,600 - ₹ 10,90,500

We are seeking a highly organized and proactive Operations Coordinator to efficiently manage daily operations and support cross-department coordination.

  • Key Responsibilities:
  • Scheduling & Coordination

    • Manage calendars using Google Calendar and Outlook.
    • Schedule meetings with proper agenda and reminders using Zoom, Microsoft Teams or Google Meet.
    • Track deadlines and pending tasks using ClickUp (preferred), Trello, Asana or Notion.
  • Communication & Correspondence

    • Draft professional emails in Gmail or Outlook.
    • Manage WhatsApp Business groups or Slack channels for quick internal communication.
    • Coordinate with external vendors, consultants and partners through video conferencing tools.
  • Documentation & Reporting

    • Maintain digital files on Google Drive, OneDrive or Dropbox.
    • Prepare and format reports using Google Sheets, Microsoft Excel or PowerPoint.
    • Use AI tools to draft, summarize or proofread content for reports, presentations and communication.
  • Leadership Assistance

    • Maintain daily task lists and progress trackers on ClickUp (or other project management tools).
    • Record meeting minutes in Google Docs or MS Word, circulate summaries and follow up on tasks.
  • Office Administration

    • Track office inventory using Google Sheets or Excel.
    • Handle vendor quotations and invoices using Zoho Books or QuickBooks.
  • Event & Activity Support

    • Manage training/workshop logistics with Google Forms or Typeform.
    • Create posters/brochures in Canva for internal events.

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