
Operational Support Specialist
2 weeks ago
We are seeking a highly organized and proactive Operations Coordinator to efficiently manage daily operations and support cross-department coordination.
- Key Responsibilities:
Scheduling & Coordination
- Manage calendars using Google Calendar and Outlook.
- Schedule meetings with proper agenda and reminders using Zoom, Microsoft Teams or Google Meet.
- Track deadlines and pending tasks using ClickUp (preferred), Trello, Asana or Notion.
Communication & Correspondence
- Draft professional emails in Gmail or Outlook.
- Manage WhatsApp Business groups or Slack channels for quick internal communication.
- Coordinate with external vendors, consultants and partners through video conferencing tools.
Documentation & Reporting
- Maintain digital files on Google Drive, OneDrive or Dropbox.
- Prepare and format reports using Google Sheets, Microsoft Excel or PowerPoint.
- Use AI tools to draft, summarize or proofread content for reports, presentations and communication.
Leadership Assistance
- Maintain daily task lists and progress trackers on ClickUp (or other project management tools).
- Record meeting minutes in Google Docs or MS Word, circulate summaries and follow up on tasks.
Office Administration
- Track office inventory using Google Sheets or Excel.
- Handle vendor quotations and invoices using Zoho Books or QuickBooks.
Event & Activity Support
- Manage training/workshop logistics with Google Forms or Typeform.
- Create posters/brochures in Canva for internal events.
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