
Accounts Payable Specialist
2 weeks ago
This is a dynamic position for an experienced Accounting and Payables professional to join our organization. The ideal candidate will possess strong technical skills in finance, including proficiency in QuickBooks, MS Excel, and other financial software.
The selected individual will be responsible for the accurate processing of vendor invoices, expense analysis, financial reporting, and data management. Strong analytical and problem-solving skills are essential for interpreting financial data and making informed decisions.
- Verification, processing, and reconciliation of vendor invoices in a timely and accurate manner.
- Analyzing and monitoring accounts payable transactions to ensure compliance with company policies and procedures.
- Preparation and distribution of regular financial reports, including expense summaries and aging reports.
- Maintenance and management of relationships with vendors, addressing payment issues or discrepancies promptly.
- Ensuring accuracy of financial data by maintaining and updating the accounts payable ledger.
- Assistance with internal and external audits by providing necessary documentation and explanations.
- Identifying opportunities for process improvements and implementing changes to enhance efficiency and accuracy in accounts payable operations.
- Adherence to financial regulations and standards, including tax compliance for payable transactions.
- Collaboration with other finance team members, departments, and stakeholders to support overall financial health and operational efficiency.
Key Qualifications:
- Bachelor's degree in finance, accounting, business administration, or a related field.
- QuickBooks experience.
- Knowledge of Canadian taxes – HST, PST, PD7A, ROE.
- Experience with Canadian full-time employees – Federal Tax, Provincial Tax, CPP, EI.
- Experience with vendor payments.
- Ability to verify invoices from vendors/consultants prior to processing payments.
- Experience with MS Excel, pivot tables, and scripting (VLOOKUP).
- Work hours: 8 hours/day, Monday to Friday, ET hour 8AM – 5PM, with breaks.
- Additional work hours may be required on Wednesdays for payment processing.
- Minimum of 4 years of experience in accounts payable or a related financial analyst role.
- Technical Skills: Proficiency in financial software and Microsoft Office Suite, particularly Excel.
- Analytical Skills: Strong analytical and problem-solving skills with the ability to interpret financial data and make informed decisions.
- Attention to Detail: High level of accuracy and attention to detail in managing financial transactions and records.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with vendors and internal stakeholders.
- Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Working Environment:
- High volume of transactions requiring strong attention to detail and accuracy.
- Fast-paced environment with multiple tasks to prioritize and complete.
- Expectation to complete month-end close within 30 days and quarter-end close within 60 days.
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