Advanced Financial Record Specialist

Key Responsibilities

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• Maintain accurate and up-to-date financial records, including daily posting and month-end close for multiple locations.
• Reconcile bank/credit card/merchant accounts and third-party delivery or marketplace deposits, including fees/chargebacks.
• Match POS sales to deposits and resolve over/short cash variances.
• Integrate and reconcile data from various systems, including Toast, Square, Clover, Lightspeed, Revel, and Shopify POS (as applicable).
• Maintain clean bank feeds and mapping rules in QuickBooks Online (preferred) or Xero; support exports from FranConnect or similar franchise systems.
• Record daily sales summaries, net of discounts, comps, refunds, taxes, tips.
• Track inventory/COGS and waste; post landed costs; help implement perpetual or period inventory where applicable.
• Manage deferred revenue, including gift cards, prepaid packages/memberships, and redemptions.
• Run three-way match for vendor bills (PO/invoice/receipt) where used; code shared costs across locations.
• Process payments, credit memos, and vendor statements; manage W-9 collection and 1099-NEC vendor lists.
• Set and monitor cash-handling controls and deposit cadence.
• Prepare payroll inputs (hours, tips, PTO) and reconcile payroll journals; coordinate with providers (ADP, Gusto, Paychex).
• Track labor % by location/department and accrue payroll taxes/benefits as needed.
• Prepare sales/use tax workpapers across states; coordinate e-filings (experience with Avalara/TaxJar a plus).
• Support CPA with 941/940, state filings, and annual returns; maintain audit-ready records.
• Deliver location P&L, balance sheet, cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close.
• Build simple KPI packs: sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, EBITDA.

Required Skills and Qualifications

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• 3+ years in SMB or franchise bookkeeping (multi-unit strongly preferred).
• Proficient with QuickBooks Online (classes/locations, bank rules, recurring journals); Xero a plus.
• Hands-on with at least one POS listed above and marketplace/aggregator reconciliations.
• Working knowledge of U.S. GAAP basics, sales tax, payroll journal entries, and multi-state nuances.
• Strong Excel/Google Sheets skills (pivot tables, lookups, basic modeling).
• Detail-obsessed, organized, and comfortable owning deadlines across multiple clients.

What We Offer

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• Competitive salary with performance incentives.
• Fully remote with predictable close calendar and US-hours overlap.
• Playbooks, templates, and an account-management layer so you're supported, not siloed.
• Growth path into Senior Bookkeeper / Client Accounting Manager.

Job Description

This is a Senior Financial Analyst role that requires expertise in financial record-keeping, data reconciliation, and analysis. The ideal candidate will have strong technical skills, including proficiency in accounting software such as QuickBooks and Xero, and experience working with multiple Point of Sale (POS) systems.

The successful candidate will be responsible for maintaining accurate and up-to-date financial records, preparing financial statements, and analyzing data to identify trends and areas for improvement. They will also be responsible for managing deferred revenue, processing payments, and coordinating with vendors.

In addition to these responsibilities, the Senior Financial Analyst will work closely with the CPA team to prepare tax returns and ensure compliance with regulatory requirements. They will also be responsible for building and maintaining relationships with clients, providing exceptional customer service, and identifying opportunities for growth and improvement.

As a member of our team, the Senior Financial Analyst will enjoy a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. They will also be part of a dynamic and collaborative team that values innovation, teamwork, and customer satisfaction.