Executive Coordinator

3 weeks ago

Pune, Maharashtra, India Merito Full time
Job Overview

We are seeking an exceptional Executive Assistant to join our dynamic team at Merito. As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our executive team's activities.


Your primary responsibility will be to manage the stakeholders' calendar, coordinate travel, help with bookings, organize meetings, handle internal communications, and assist with special projects.


Key Responsibilities:

  • Manage and maintain stakeholders' schedules, including organizing and coordinating appointments, meetings, and conferences.
  • Ensure efficient time management by prioritizing and resolving conflicts as necessary.
  • Arrange complex and detailed travel plans, itineraries, and agendas for both domestic and international travel.
  • Compile and organize necessary documents for travel-related meetings and ensure executives are well-prepared.
  • Manage and oversee multiple tasks and projects with a high level of attention to detail and accuracy, ensuring completion on time.
  • Schedule and coordinate meetings, ensuring all logistical aspects are covered.
  • Take detailed notes during meetings, prepare initial drafts of minutes, and summarize key points for review and distribution.
  • Act as a liaison between executives and internal/external stakeholders, managing communication flow.
  • Organize and maintain executive files, records, and other documentation, ensuring that all documents are easily accessible and securely stored.
  • Plan and coordinate company events, meetings, and conferences. Manage all event logistics, including venue selection, catering, and attendee communication.
  • Build and maintain positive relationships with internal and external stakeholders.
  • Ensure that the executive's needs and preferences are anticipated and met.
  • Provide support to other team members as needed, ensuring smooth operations.

Requirements
  • You are an awesome juggler of tasks and an excellent project manager.
  • You hate 'mess' and are super organized.
  • You live in the gray - out-of-the-box thinking is your middle name.
  • You are cheap with our money (we are frugal).
  • You know kayak, makemytrip, and other OTAs along with international visa processes and vendors like the back of your hand.
  • You have the memory of an elephant.
  • You are FAST and are the type of person that gets your work done WAY before schedule just because you can.
  • You can deal with executives who are always busy, bad at communicating, and do not give much direction.
  • You are not afraid to give the same executives feedback for being bad at communicating and for not giving direction so that you can get your work done.
  • You are pretty good with computers.
  • You are an amazing scheduler and communicator with external stakeholders with an extremely high degree of attention to detail.
  • You have at least 5-10 years of EA/Office Management Experience.

Benefits
  • Startup-y - it's about being scrappy, being nimble, solving tough problems with constraint resources and more.
  • Enterprise SaaS - opportunity to work with an Enterprise Product SaaS firm with aspirations of growing 10x across the globe.
  • AI led Retail Tech - working to digitize and democratize one of the most exciting and growing verticals - Retail Tech leveraging data, machine learning, and automation.
  • Meaningful work - this is not just a job, you can find a job anywhere, this is a place for the bold to get paid who make a real impact on business.
  • No red tape - say goodbye to pointless meetings or political hoops to jump through.
  • Problem Solving - we ignite the best in you, we exist not only to deliver meaningful innovation but to ignite and inspire the creative problem solver in you.
  • Quirky & fun - enjoy new skills and hobbies like being a quiz master, playing board games, trying your hands on percussion, playing Djembe, and spreading love within the org.

We offer a dynamic work environment, a competitive salary, and a range of benefits to support your career growth and well-being.


Join our team and become an integral part of our success

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