Chief Financial Operations Manager

2 weeks ago

Bengaluru Bangalore Hyderabad Secunderabad Telangana Gurgaon Gurugram, India beBeeFinancial Full time US$ 80,000 - US$ 1,20,000
Job Title: Financial Operations Specialist

We are seeking a highly skilled and experienced Financial Operations Specialist to join our team. As a key member of our operations group, you will play a critical role in ensuring the smooth execution of our financial processes.

About the Role:
  • Partner with business managers and project managers to coordinate all administrative, client billable, and client non-billable tasks.
  • Understand the agency investment process and own the end-to-end management, including filing, saving, and communicating new project codes and adding them to associated trackers.
Key Responsibilities:
  • Process all new business, agency-specific, and client investment forms, including filing, saving, and communicating new project codes and adding them to associated trackers.
  • Run period reporting to capture progress and non-compliance, and escalate to senior management.
  • Run new business, client development, and agency initiative data/reports, input, and track across all trackers.
  • Facilitate all project setups, including new business, clients, and agency initiatives.
  • Process all ongoing maintenance of project codes, such as adding new activities, changing descriptions, and updating budgets.
  • Facilitate all invoicing for clients and recover back-up and support for clients. Prepare client billing packages.
  • Update internal reports, including missing time, and conduct proactive and reactive outreach for timesheet compliance.
  • Collaborate with internal teams for timesheet and billing worksheet compliance.
  • Run Billing Worksheet Reports and work with AAS on time moves.
  • Support the Data & Analytics for dashboard updates and data entry.
  • Maintain all internal staffing templates for all SOWs.
  • Update RCP staffing file.
  • Manage company paid-time-off and fiscal impact to agency.
  • Process all new vendor paperwork and set up.
  • Understand vendor payment terms and ensure compliance with corresponding client policies and issue the appropriate purchase orders.
  • Maintain project out-of-pocket budgets and track payments.
  • Understand company pay-when-paid policy and ensure contracts are compliant.
  • Maintain internal Client MSA Cheat sheets as well as team/client framework.
  • Prepare financial information and reconciliations to clients as required.
  • Own maintenance of client contracts/SOWs/POs database and ensure compliance, filing, and version control.
  • Understand audit requirements and ensure completeness of audit trails.
  • Review of vendor contracts and other legal matters in coordination with legal.

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