
Administrative Operations Manager
3 days ago
About the Role:
We are seeking a highly skilled Operations Coordinator to oversee day-to-day administrative operations and provide cross-functional support. This role requires working closely with senior management to address administrative needs, ensuring seamless operations and supporting organizational growth in a fast-paced environment.
- Oversee daily office operations, facilities management, and housekeeping, ensuring smooth functioning of workplace utilities.
- Handle incoming calls, emails, and correspondence in a professional and timely manner.
- Arrange logistics for travel and accommodation, internal meetings, vendor visits, company events, and trainings.
- Monitor and coordinate procurement of office supplies, consumables, and minor equipment and maintain petty cash.
- Manage recurring monthly payments, including utilities, domain renewals, AMC contracts, software subscriptions, and telecom bills.
- Provide Quality Management System documentation support.
- Organize and securely store physical and digital files, prepare and update delivery challans, installation reports.
- Support HR in onboarding and offboarding processes including preparation of ID cards, administration of biometric access, email setup, asset allocation/retrieval, and employment agreement preparation.
- Maintain employee digital records, attendance logs, and leave records.
Qualifications and Experience:
- Bachelor's degree in any discipline; certification in office administration or computer applications preferred.
- 2 to 4 years of relevant experience in administrative or office management roles, preferably in a fast-paced environment.
- Experience in vendor coordination and day-to-day office operations.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint) and computer applications.
- Basic knowledge of IT hardware setup, printers, and troubleshooting common technical issues.
Skills:
- Strong computer literacy (Windows & Internet).
- Advanced Excel, Word, and PowerPoint capabilities.
- Strong organizational, multitasking, and problem-solving skills.
- High attention to detail with effective time management in a fast-paced setting.
- Excellent communication and interpersonal abilities.
- Ability to work independently while maintaining confidentiality.
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