Senior Office Coordinator

3 days ago

Shimoga, Karnataka, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 25,00,000

**Administrative Support Role**

We are seeking an experienced and organized individual to fill the position of Administrative Specialist. As a key member of our team, you will be responsible for managing day-to-day administrative operations of the office.

  • Oversee procurement and inventory of office supplies and assets
  • Liaise with external vendors, service providers, and building management
  • Ensure smooth functioning of facilities, equipment, and utilities
  • Maintain records of bills, payments, petty cash, and vendor contracts
  • Coordinate company travel, accommodations, and meeting logistics
  • Maintain accurate documentation and filing systems (physical & digital)
  • Assist HR with onboarding/offboarding, employee attendance, and leave tracking
  • Ensure compliance with company policies and support internal audits
  • Supervise housekeeping and ensure the office environment is clean and professional
Requirements:

The ideal candidate will have a graduate degree in any discipline and 3–5 years of experience in office administration or operations.

  • Proficient in MS Office Suite (Word, Excel, Outlook)
  • Excellent organizational, coordination, and communication skills
  • Strong problem-solving abilities and attention to detail
  • Ability to handle confidential information with discretion

Additional qualifications include strong interpersonal, customer service, and communication skills, as well as the ability to multitask.

**Preferred Skills:**

  • Bachelor's degree or equivalent experience
  • Basic knowledge of office budgeting and vendor negotiations
  • Familiarity with office management software or ERP systems

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