Administrative Operations Specialist

21 hours ago

Hubli, Karnataka, India beBeeCoordinator Full time ₹ 9,00,000 - ₹ 12,00,000

Job Title: Office Operations Coordinator

Seeking a detail-oriented professional to oversee day-to-day office operations, ensuring seamless administrative functioning.

Responsibilities
  • Office & Facility Management:
    • Effectively manage office infrastructure, supplies, housekeeping, and security.
    • Maintain systems, equipment, and common areas through timely maintenance.
    • Ensure an efficient work environment.
  • Operations Support:
    • Coordinate operational workflows across departments for smooth execution.
    • Assist in process documentation and compliance tracking.
    • Support HR and Finance teams as needed.
  • Vendor & Procurement Management:
    • Negotiate contracts with vendors and service providers.
    • Handle procurement of supplies, IT equipment, and services within established guidelines.
    • Ensure timely payments and documentation.
  • Employee Support & Logistics:
    • Coordinate onboarding logistics (ID cards, seating, system allocation, etc.).
    • Support employee travel, event logistics, and meeting arrangements.
    • Serve as the point of contact for employee administrative queries.
  • Events & Engagement:
    • Coordinate logistics for company meetings, workshops, and offsites.
    • Liaise with vendors for catering, travel, and facilities during events.
    Key Skills & Qualifications
    • Strong organizational and multitasking ability.
    • Excellent communication and vendor management skills.
    • Proficiency in MS Office (Word, Excel, Outlook).
    • Problem-solving mindset with attention to detail.
    • Ability to handle confidential matters discreetly.
    Qualifications
    • Bachelor's degree in Business Administration, Management, or related field.
    • 3–5 years of experience in Administration/Operations.
    • Experience in vendor management, office operations, or facility management is preferred.

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