Event Logistics Specialist
3 weeks ago
We are seeking an experienced Event Logistics Specialist to join our team at Millennial Events. In this role, you will be responsible for coordinating live events from start to finish, ensuring seamless execution and exceeding client expectations.
Key Responsibilities:- Venue Coordination: Collaborate with venues to secure contracts, finalize dates, and ensure timely follow-ups for agreements.
- Audio-Visual (AV) Coordination: Communicate with venues to confirm AV requirements, coordinate with venue staff or external vendors to meet technical needs, and address any AV-related concerns before the event day.
- Sponsor Coordination: Liaise with event sponsors to collect branding assets and promotional materials, pass them to the graphics team for development, and share finalized assets with sponsors for approval.
- Client and Stakeholder Communication: Effectively communicate with clients, sponsors, and vendors via email and phone, providing regular updates on project timelines, deliverables, and revisions.
- Operational Support: Collaborate with the graphics and production teams to ensure timely delivery of promotional materials, assist in troubleshooting last-minute changes or issues, and ensure smooth event execution.
- Education: A Bachelor's or Master's degree in Event Management, Communication, Business Administration, or a related field is an asset but not required.
- Language Skills: Exceptional English communication skills, fluency in Hindi and Gujarati as needed.
- Technical Knowledge: Understanding of AV requirements for live events, including microphones, lighting, sound systems, and video equipment.
- Experience: Previous experience in event management, venue coordination, or AV logistics is a plus, with experience working with American or North American clientele being an asset.
- Software Proficiency: Comfortable using Microsoft Office, Google Workspace, and project management tools.
- Organizational Skills: Strong multitasking, problem-solving, and detail-oriented abilities.
The estimated annual salary for this role is $60,000, based on industry standards and the candidate's experience. The compensation package includes benefits and perks aligned with industry norms.
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