
Senior Operations Coordinator
5 days ago
Job Summary
We are seeking a highly skilled and organised Senior Operations Coordinator to support our founder in various capacities. This role combines executive assistance, project management, personal training, and lifestyle optimisation.
Key Responsibilities:- Manage calendar, fitness schedule, travel, and personal logistics
- Provide personal support to the founder, including driving them to meetings and events
- Track important dates and ensure timely execution of tasks
- Organise personal supplies and ensure car cleanliness and maintenance schedules are met
- Handle gifting, printing, parcel pickups/deliveries, and event coordination
- Coordinate with external vendors, service providers, and partners
- Lead operational execution: schedules, workflows, communications, and follow-ups
- Track attendance, payroll, payouts, and team bandwidth
- Ensure clear meeting documentation: notes, insights, and actionable follow-ups
- Utilise Notion, Asana, Google Workspace, and AI tools to streamline workflows
- Partner with the founder on brand strategy, pitches, and business development
- Conduct research, audits, and prepare strategic presentations
- Monitor accountability across stakeholders and projects
- Conduct daily personal training sessions as required
- Design and adapt fitness programs, track progress, and ensure safe and effective sessions
- Graduate degree in Business, Management, or related fields
- 1-2 years of experience in EA, operations, or support roles
- Certified personal trainer (preferred) or demonstrable training experience
- Valid driving license (mandatory)
- First-in, last-out attitude with strong personal ownership
- Highly reliable, punctual, and trustworthy
- Strong organisation, communication, and project management skills
- Knowledge of fitness training and wellness practices
- Calm under pressure, adaptable to shifting priorities
- Proactive problem-solver with high ownership and confidentiality
- Willingness to go the extra mile; always
- A unique opportunity to work with a dynamic founder
- A chance to develop your skills and expertise
- A supportive and collaborative work environment
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