Administrative Support Professional
1 day ago
Job Description:
We are seeking a highly organized and proactive Administrative Support Professional to work directly under the Executive Office and provide support with daily operations and administrative tasks. The ideal candidate will be well-presented, possess excellent communication and interpersonal skills, and be flexible to handle a wide range of professional tasks efficiently.
Key Responsibilities:
- Work directly under the Executive Officer and support operational and administrative needs.
- Manage phones, emails, and other correspondence effectively.
- Schedule meetings, appointments, and events, including calendar management.
- Take minutes of meetings and prepare reports as required.
- Prepare professional presentations using various tools.
- Manage databases, filing systems, and maintain accurate records.
- Process expenses and reimbursements promptly.
- Conduct research and prepare briefs for the Executive Officer.
- Coordinate domestic and international travel arrangements, including visas and accommodations.
- Organize events, conferences, and business functions.
- Assist in time management and prioritizing tasks for the Executive Officer.
Requirements:
- Proven experience in a similar role or as an Executive Assistant.
- Excellent verbal and written communication skills.
- Strong knowledge of Microsoft Office (Excel, Word, PowerPoint).
- Ability to handle confidential information with integrity.
- Well-groomed, professional appearance and demeanor.
- Flexibility to work beyond standard hours, if required.
- Strong organizational and multitasking skills.
- Ability to travel domestically and internationally when needed.
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