Sales Management Coordinator

24 hours ago

Kozhikode, Kerala, India beBee Logistics Full time ₹ 7,50,000 - ₹ 15,00,000

Role Overview:

  • This role oversees daily vehicle movement, dispatch operations, pipeline invoicing, and ensures smooth logistics operations.

Key Responsibilities:

Vehicle Movement & Dispatch Coordination
  • Issue Delivery Orders (DO) and Delivery Instructions (DI) to drivers based on customer requirements.
  • Ensure all checks (product, quantity, contract, vehicle details, transportation, safety) are completed before allowing vehicle entry.
  • Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents (GST invoices, e-way bills).
  • Handover all necessary dispatch documents (invoice, dispatch documents) to the driver.
Pipeline Invoicing
  • Receive pipeline reports from the process team and raise invoices based on these reports.
  • Coordinate with the process team to resolve any queries related to pipeline reports.
  • Send pipeline invoices to customers regularly and address any invoice-related issues.
Cross-Departmental Coordination
  • Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
  • Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
  • Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.
Document Management & Reporting
  • Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
  • Maintain periodic reports (export statements, chlorine & hydrogen licenses, MEIS claims, ORM presentations) and ensure record-keeping compliance.
  • Tally dispatches and stock records (duty-free exports, SEZ dispatches) with transaction registers and update stock in SAP.
Compliance & Audit
  • Handle documentation and correspondence with GST departments and other regulatory bodies.
  • Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
  • Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.
Logistics & Incident Reporting
  • Conduct incident investigations and report to relevant stakeholders.
  • Provide data for system integrations and participate in daily meetings for updates on logistics.
  • Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
  • Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.

Requirements:

  • Bachelor's degree and Certification in Supply Chain Management / Material Management preferable.
  • Minimum 5 to 10 years experience in sales/logistic coordination.
  • Strong knowledge of logistics operations, export documentation.
  • Familiarity with GST laws, SAP software, and inventory management systems.
  • Excellent organizational, communication, and coordination skills.
  • Ability to handle high volumes of daily transactions (up to 200 vehicles per day).
  • Knowledge of safety standards, ISO compliance, and audit processes a plus.

Performance Indicators:

  • Smooth running of shift with safe process operation.
  • Work performance.
  • Team Work & Relationship.
  • Attitude towards Work.
  • Initiative.
  • Discipline & safety, health & environment consciousness.

Competencies:

Agile Towards Change and Innovation, PL1.

Builds a Performance & Development Culture , PL1.

Builds Partnership with Stakeholders, PL1.

Executes Efficiently , PL1.

Focused on Achieving Results, PL1.

Thinks Strategically and Acts Decisively, PL1.

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