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Expense Management Specialist

2 weeks ago

Vizag, Andhra Pradesh, India beBeeExpense Full time ₹ 6,00,000 - ₹ 12,00,000

Job Title: Expense Management Coordinator

About the Role:

This is a challenging role that requires you to ensure smooth pre-payroll activities. You will take charge of expense management and help streamline the process with accuracy and efficiency.

Your key responsibilities include assessing timesheets and expenses received, conducting thorough reviews, working closely with sales teams for corrections, and receiving timely approvals from clients and sharing them with the payroll teams as per the required filing convention for further processing.

Key Responsibilities Include:

  • Thoroughly review timesheets and expenses for completeness, accuracy, and adherence to client-specific checklists.
  • Review expense sheets, verify receipts, and ensure final amounts tally correctly.
  • Communicate directly with contractors or sales teams for discrepancies in expense sheets and receipts submitted.
  • Manage payroll-related queries by analyzing data and preparing in-depth overviews of issues.
  • Process emails received in shared inboxes in line with deadlines and urgency levels, responding within at least 24 hours.
  • Save expense sheets and receipts according to Payroll teams' filing conventions and seek approvals from clients/managers without impacting turnaround time.
  • Work according to the payroll schedule to ensure no delays in payments.
  • Perform other tasks and responsibilities assigned by the manager.
  • Continuously identify opportunities to streamline and improve the efficiency of timesheet and expense review processes.
Requirements:
  • Organized: A master multitasker who keeps things on track and on time.
  • Proactive: Always looking ahead and solving problems before they arise.
  • Detail-Oriented: Sharp eye for accuracy in documents, processes, and communication.
  • Communicative: Clear, professional, and empathetic in all interactions.
  • Adaptable: Thrives in a fast-paced environment with ever-changing priorities.
Why This Role:
  • Competitive salary with a strong bonus scheme.
  • Generous WFH policy, 2 days per week once established in the role and finish early on Fridays.
  • 18 days of paid leave plus birthday leave, 12 days of casual/sick leaves, and 12 days of bank holidays. Paid leaves will increase to 20 days after 2 years of service.
  • Full training plan and guidance, and clear career progression.
  • Pension schemes, life insurance, medical insurance, and more.
  • Discount on fitness membership.
  • Free pick-up and drop from selected nodal points.
  • Christmas close-down.
  • Fun, lively environment with plenty of staff nights out.

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