Chief Operations Support Specialist

9 hours ago

Salem, Tamil Nadu, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000

Job Title: Executive Assistant

About the Role:

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant. This is an exciting opportunity for someone who thrives in a fast-paced environment and wants to build a multi-faceted role.

Key Responsibilities:

  1. Manage calendars, schedule meetings, and prioritize engagements for our founders.
  2. Coordinate domestic and international travel, including bookings, itineraries, and travel logistics.
  3. Anticipate scheduling conflicts and propose solutions proactively.

Project Coordination & Management:

  1. Track, manage, and follow up on project timelines, deadlines, and deliverables.
  2. Coordinate cross-functional teams and ensure smooth execution of initiatives.

Minutes of Meeting & Documentation:

  1. Attend meetings with founders and key stakeholders, take detailed minutes, track action items, and ensure timely follow-ups.
  2. Maintain organized records and project documentation.

Task & Deadline Tracking:

  1. Monitor ongoing tasks and projects, send reminders, and escalate delays to ensure accountability and timely completion.

Exploring Tools, Technology & Process Improvement:

  1. Identify, evaluate, and implement tools, AI solutions, and technology to improve workflows and efficiency.
  2. Recommend process improvements across teams and initiatives.

Required Skills and Qualifications:

  • 3–5 years of experience in executive support, project coordination, or related roles.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent attention to detail and ability to track multiple tasks simultaneously.
  • Exceptional communication and interpersonal skills for cross-functional collaboration.
  • Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
  • Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
  • Adaptable and comfortable taking ownership of tasks without waiting for direction.

Benefits:

This role offers a dynamic and challenging work environment with opportunities for growth and professional development.

Others:

If you are a motivated and results-driven individual looking to make a meaningful contribution, please submit your application.

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