Senior Document Control Specialist

3 days ago

Bengaluru, Karnataka, India beBeeDocumentControl Full time

Key Responsibilities:

  • We lead a team that specializes in the management and control of documents.
  • We manage day-to-day document distribution, storage, and retrieval processes.
  • We advise on effective document numbering systems and implement them accordingly.
  • We maintain project-level revision control and status protocols to ensure transparency and efficiency.
  • We oversee the implementation and management of Master and Task Information Delivery Plans (MIDP/TIDP).
  • We work closely with teams to co-author and maintain internal and external distribution lists/workflow groups.
  • We conduct quality assurance and quality control checks on documents and drawings.
  • We verify issued documents against MIDP/TIDP requirements to ensure compliance.
  • We oversee the issuing, transmitting, and auditing of files to prevent errors and discrepancies.
  • We manage incoming external documentation, emails, and notifications to stay updated and informed.
  • We provide awareness training for CDE platforms to team members to enhance their skills and knowledge.
  • We identify documents/drawings requiring comments and notify teams to facilitate collaboration and improvement.
  • We track RFIs, Early Warning Notices (EWNs), and responses; generate progress reports to monitor project performance.
  • We conduct full project documentation audits to ensure accuracy and completeness.

Required Experience and Skills:

  • A Bachelor's degree in a relevant field such as engineering or construction.
  • A minimum of 8 years of experience in document control in engineering and construction projects.
  • Experience working on international projects with diverse teams and stakeholders.
  • Fluent English language skills with strong cross-time-zone communication abilities.

Desirable Skills and Qualifications:

  • Expertise with Electronic Document Management Systems (EDMS) particularly Autodesk Construction Cloud, Conject, 4Projects, Asite, Aconex.
  • Familiarity with design and construction documentation including metadata management.
  • Exceptional attention to detail and accuracy in document handling and processing.
  • Knowledge of document control processes, approval workflows, and version control.
  • Advanced Microsoft Office skills particularly Excel.
  • Proficiency in SharePoint for document collaboration and storage.
  • Records management understanding and compliance awareness.
  • Strong organizational and multi-project management skills.
  • Effective communication skills across international teams.
  • Proactive attitude, independence, and initiative to drive results and achieve goals.

Candidates must have a proactive approach to learning and continuous improvement to succeed in this role.

To excel in this position, candidates should possess excellent problem-solving skills, strong analytical thinking, and effective time management.

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