Senior Document Controller

4 days ago

Bengaluru, Karnataka, India Buro Happold Full time
Job Description

Key Responsibilities:

- Develop and lead a growing Document Control delivery group.
- Manage day-to-day distribution, storage, and retrieval of drawings and documents.
- Advise on and implement effective document numbering systems.
- Maintain project-level revision control and status protocols.
- Manage Common Data Environment (CDE) platforms such as Autodesk Construction Cloud, Conject, 4Projects, Aconex, and Asite.
- Implement and manage Master and Task Information Delivery Plans (MIDP/TIDP).
- Co-author and maintain internal and external distribution lists/workflow groups.
- Conduct QA/QC checks on documents and drawings.
- Verify issued documents against MIDP/TIDP requirements.
- Oversee issuing, transmitting, and auditing of files.
- Manage incoming external documentation, emails, and notifications.
- Provide in-house CDE awareness training for team members.
- Identify documents/drawings requiring comments and notify teams.
- Track RFIs, Early Warning Notices (EWNs), and responses; generate progress reports.
- Conduct full project documentation audits.
- Participate in project team meetings and briefings.

Required Experience:

- Bachelor's degree in a relevant field.
- Minimum 8 years of document control experience in engineering and construction.
- Experience working on international projects.
- Fluent in English with strong cross-time-zone communication skills.

Required Skills:

- Expertise with Electronic Document Management Systems (EDMS), particularly Autodesk Construction Cloud, Conject, 4Projects, Asite, Aconex.
- Familiarity with design and construction documentation.
- Metadata management and awareness.
- Exceptional attention to detail and accuracy.
- Knowledge of document control processes, approval workflows, and version control.
- Advanced Microsoft Office skills, particularly Excel.
- Proficiency in SharePoint for document collaboration and storage.
- Records management understanding and compliance awareness.
- Strong organizational and multi-project management skills.
- Effective communication skills across international teams.
- Proactive attitude, independence, and initiative.
- Continuous improvement mindset.

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