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Operations Administrator

3 weeks ago

Pune, Maharashtra, India beBeeAdministrative Full time ₹ 50,00,000 - ₹ 80,00,000
Job Title: Operations Administrator

Main Responsibilities:

  • Security and Risk Management

    • Ensure the implementation of robust security protocols to safeguard personnel, assets, and facilities.

    • Develop and oversee comprehensive security training programs for staff, including behavioral, safety, and firefighting procedures.

    • Organize regular fire drills and maintain a reliable fire extinguisher system.

    • Manage vehicle registration, monitor inward-outward traffic, and verify vehicle documents at entry points.

    • Establish clear roles and responsibilities for security personnel.

  • Facilities Management and Maintenance

    • Oversee cleanliness, hygiene, and overall upkeep of facilities.

    • Finalize contracts and ensure compliance with quality standards.

    • Manage inventory of housekeeping supplies and equipment.

    • Conduct surprise inspections to ensure maintenance of high standards.

    • Maintain collaboration with vendors to uphold high housekeeping standards.

    • Procure necessary materials, purchase supplies and equipment, and track inventory levels.

    • Perform routine office maintenance, renew service agreements for HVAC systems, printers, telephones, water purifiers, and TVs.

    • Liaise with government agencies and officials as required.

    • Ensure timely maintenance and repair of machinery, equipment, electrical, and mechanical systems.

    • Implement regular audits, identify potential risks, and implement mitigation strategies.

    • Arrange meetings, seminars, office events, picnics, and team gatherings.

  • Canteen Services and Vendor Management

    • Oversee the company canteen operations.

    • Monitor dining hall hygiene and maintain checklists.

    • Participate in internal and external audits.

    • Manage crockery, cutlery, glassware, linen, and pantry equipment.

    • Manage food waste effectively.

    • Select catering services based on quality, timeliness, quantity, hygiene, and proximity.

    • Organize snacks and meals for employees and guests.

    • Provide mineral water, tea, and coffee vending machines.

  • Transportation Services and Logistics

    • Plan bus routes, schedule vehicle maintenance, and manage employee transportation.

    • Monitor mileage and optimize vehicle utilization.

    • Review routes and assess vehicle usage and underutilization.

    • Arrange driver and employee safety and security training.

    • Regularly inspect vehicle fitness, driver medical certifications, PUC, driving licenses, insurance, and taxes.

    • Coordinate travel arrangements, including air bookings, train reservations, taxi services, and hotel accommodations.

  • Vendor Relationships and Contract Management

    • Negotiate and collaborate with vendors and agencies for effective corporate partnerships and AMCs.

    • Renew contracts, verify invoices, and ensure prompt payment.