Project Site Administrator

2 days ago

Bikaner, Rajasthan, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 16,00,000

Key to project success lies in seamless administrative support at site level.

This critical role ensures smooth Solar PV Project Site operations, compliance with company policies, efficient support for project teams, and strong local stakeholder coordination.

Key ResponsibilitiesSite Administration & Coordination:
  • Manage and oversee all day-to-day administrative activities at site, including office operations, facilities, and utilities.
  • Maintain records of attendance, site registers, daily manpower, and work fronts.
  • Support the Project/Construction Manager in site documentation, approvals, and reporting requirements.
  • Handle all incoming and outgoing communication (letters, emails, notices) with contractors, vendors, and local authorities.
Logistics & Resource Management:
  • Coordinate site logistics, accommodation, travel, and transportation for site staff and visitors.
  • Maintain records and control of site material receipts, storage, and dispatch coordination with stores and procurement.
  • Support mobilization and demobilization of manpower, contractors, and vendors.
Compliance & Documentation:
  • Ensure statutory compliance records (labour laws, insurance, permits, local authority approvals) are updated and maintained.
  • Support HR in maintaining payroll inputs, timesheets, and compliance reports for site workforce.
  • Maintain organized filing of contracts, invoices, bills, and correspondence in line with IPP governance requirements.
  • Facilitate site audits, inspections, and client/consultant visits with required documentation.
Stakeholder & Community Interface:
  • Act as a liaison with local communities, landowners, and authorities for smooth execution and issue resolution.
  • Support the project team in CSR-related activities and statutory obligations.
  • Ensure that the site maintains a positive image and strong relations with external stakeholders.
Support to Project Execution:
  • Assist project managers, engineers, and quality/safety teams with report generation, scheduling support, and MIS consolidation.
  • Track and report site progress inputs for management dashboards.
  • Provide administrative support during HSE drills, training, and site meetings.
Required Skills & Qualifications:
  • Strong organizational and multitasking ability with attention to detail.
  • Excellent written and verbal communication skills in English and local language(s).
  • Knowledge of site administration, statutory compliance, and labor law basics.
  • Familiarity with MS Office, ERP systems, and document management tools.
  • Interpersonal skills to liaise with contractors, authorities, and community stakeholders.
  • Ability to work under pressure and adapt to the dynamic requirements of large-scale project sites.
Benefits:

The successful candidate will have opportunities to develop their career in a rapidly growing industry, working on high-profile renewable energy projects.

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