Financial Administrator

4 days ago


Salem, Tamil Nadu, India beBeeAccountant Full time US$ 65,000 - US$ 85,000
Job Overview

As a Senior Bookkeeper, you will be responsible for maintaining accurate and up-to-date financial records across multiple locations. Your key responsibilities will include reconciling bank and credit card accounts, integrating and reconciling data from various systems, and preparing payroll inputs.

Key Responsibilities:

  • Own daily posting and month-end close for multiple locations; maintain standardized chart of accounts by brand.
  • Reconcile bank/credit card/merchant accounts and third-party delivery or marketplace deposits including fees/chargebacks.
  • Match POS sales to deposits and resolve over/short cash variances.
  • Integrate and reconcile data from Toast, Square, Clover, Lightspeed, Revel, Shopify POS (as applicable).
  • Maintain clean bank feeds and mapping rules in QuickBooks Online (preferred) or Xero; support exports from FranConnect or similar franchise systems.

Additional Requirements:

  • Record daily sales summaries net of discounts, comps, refunds, taxes, tips.
  • Track inventory/COGS and waste; post landed costs; help implement perpetual or period inventory where applicable.
  • Manage deferred revenue e.g. gift cards, prepaid packages/memberships and redemptions.
  • Run three-way match for vendor bills PO/invoice/receipt where used; code shared costs across locations.
  • Process payments, credit memos, and vendor statements; manage W-9 collection and 1099-NEC vendor lists.
  • Set and monitor cash-handling controls and deposit cadence.
  • Prepare payroll inputs hours, tips, PTO and reconcile payroll journals; coordinate with providers ADP, Gusto, Paychex.
  • Track labor % by location/department and accrue payroll taxes/benefits as needed.
  • Prepare sales/use tax workpapers across states; coordinate e-filings experience with Avalara/TaxJar a plus.
  • Support CPA with 941/940, state filings, and annual returns; maintain audit-ready records.
  • Deliver location P&L, balance sheet, cash flow and consolidated roll-ups on a 4-5-4 retail calendar or monthly close.
  • Build simple KPI packs: sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, EBITDA.
  • Flag anomalies and actionable insights price/margin leakage, fee creep, under-depositing, rising food/labor trends.


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