Payroll Specialist

Unlock Your Career in Payroll Excellence

Elevate your skills and make a significant impact on payroll processing with this exciting opportunity.

About the Role:

This challenging position involves reviewing and processing timesheets for specific regions or clients with precision and timeliness, adhering to client-specific requirements and deadlines. Key responsibilities include:

• Timesheet Verification: Thoroughly review timesheets submitted on a weekly, fortnightly, or monthly basis, verifying hours worked, leave taken, and overtime for accuracy and compliance.
• Mailbox Management: Effectively manage the payroll department's mailbox, ensuring timely responses to queries, organizing incoming timesheets and documents, and maintaining a clean communication flow.
• Data Integrity: Carefully double-check all data entries for inconsistencies or errors, spotting discrepancies and ensuring payroll data is accurate before processing.
• Error-Free Processing: Maintain flawless records by accurately saving timesheets and updating Excel trackers, cross-verifying data, and ensuring all files are organized and up-to-date.
• Special Instructions: Identify and communicate special payroll instructions, such as adjustments, bonuses, or deductions, to the payroll team for correct application during processing.
• Invoice Support: Assist in preparing supporting documentation for client invoices, ensuring necessary timesheet and payroll data is available and correctly formatted for billing purposes.
• Record Maintenance: Update and maintain payroll records, ensuring they are complete, accurate, and stored securely for future reference and audits.
• Confidentiality: Handle sensitive employee information, maintaining strict confidentiality and following data protection protocols to safeguard payroll data.
• Team Collaboration: Work closely with team members to meet deadlines and support shared goals, contributing to smooth payroll operations and a positive team environment.
• Process Improvement: Follow internal policies and procedures related to payroll processing, suggesting improvements to enhance efficiency and accuracy.
• Report Assistance: Support the Payroll Supervisor by preparing and updating various reports, contributing to informed decision-making.

Required Skills and Qualifications:

• Experience: 1-2 years of experience in payroll processing or a similar corporate role, with a solid understanding of payroll cycles and administrative processes.
• Analytical Skills: Analyze data, identify inconsistencies, and resolve issues efficiently, using strong problem-solving skills to handle payroll discrepancies and ensure accuracy.
• Attention to Detail: Be meticulous in reviewing data, spotting errors, and ensuring records are accurate and compliant with regulations.
• Communication: Possess strong verbal and written communication skills for interacting with team members, responding to queries, and documenting processes clearly and professionally.
• Tech Savvy: Proficient in Microsoft Excel, including functions like VLOOKUP, pivot tables, and data validation. Familiarity with payroll software or ERP systems is a strong advantage.
• Collaboration: Comfortable working in a collaborative environment, supporting colleagues, and contributing to a positive and productive team culture.
• Integrity: Demonstrate integrity and discretion when handling sensitive payroll and employee information, ensuring compliance with data privacy standards.

Benefits and Culture:

• Competitive Compensation: Enjoy a competitive salary and benefits package, including medical insurance and health check-ups.
• Flexible Work Environment: Experience a hybrid work model and flexible hours to maintain a healthy work-life balance.
• Career Growth: Engage in continuous training and clear progression pathways to help achieve career goals.
• Fun Culture: Participate in regular team events, social activities, and engaging staff nights.
• Generous Leave Policy: Enjoy 18 days of paid leave plus birthday leave, 12 days of casual/sick leave, and 12 bank holidays. Paid leave increases to 20 days after 2 years.
• Health & Wellness: Benefit from sponsored gym memberships and wellness programs to keep you in top shape.