Chief Administrative Partner

1 week ago

Alwar, Rajasthan, India beBeeExecutive Full time ₹ 80,00,000 - ₹ 1,20,00,000
Executive Support Specialist

Role Overview:

Seeking a highly organized and dynamic individual to serve as an Executive Support Specialist. This role requires someone who is proactive, resourceful, and passionate about delivering exceptional support in a fast-paced environment.

Key Responsibilities:

  • Calendar & Travel Management:
    • Manage senior-level calendars, schedule meetings, and prioritize engagements with minimal supervision.
    • Coordinate domestic and international travel, including bookings, itineraries, and logistics for seamless execution.
    • Anticipate scheduling conflicts and propose solutions proactively to ensure smooth operations.
  • Project Coordination & Management:
    • Track, manage, and follow up on project timelines, deadlines, and deliverables to meet business objectives.
    • Collaborate cross-functionally to coordinate initiatives, ensuring timely completion and effective communication among teams.
  • Meeting Minutes & Documentation:
    • Attend high-level meetings, take detailed minutes, track action items, and ensure timely follow-ups to maintain accurate records.
    • Develop and maintain organized documentation systems, ensuring easy access to critical information.
  • Task & Deadline Tracking:
    • Monitor ongoing tasks and projects, sending reminders and escalating delays to ensure accountability and timely completion.
  • Process Improvement & Technology Integration:
    • Identify and evaluate tools, AI solutions, and technology to enhance workflows and efficiency, recommending improvements across teams and initiatives.
  • Communication & Stakeholder Management:
    • Serve as the primary point of contact for internal teams, ensuring clear communication and alignment on project objectives.
    • Prepare concise updates and reports for senior leaders, facilitating informed decision-making.

Required Skills & Qualifications:

  • 3-5 years of experience in executive support, project coordination, or related roles.
  • Exceptional organizational, multitasking, and time-management skills.
  • Strong attention to detail and ability to track multiple tasks simultaneously.
  • Excellent communication and interpersonal skills for cross-functional collaboration.
  • Proficiency in project management tools (e.g., ClickUp, Trello, Notion) and Microsoft Office.
  • Curiosity and willingness to explore new tools and AI solutions for process improvement.
  • Adaptability and comfort taking ownership of tasks without waiting for direction.
  • Ambition to grow the role beyond traditional executive assistant responsibilities.

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