Reception and Administration Specialist

1 week ago


Cochin, Kerala, India GreenTree Immigration Full time
Job Description

We are seeking a highly organized and detail-oriented Reception and Administration Specialist to join our team at GreenTree Immigration. This role will be responsible for providing exceptional customer service, managing front office operations, and ensuring the smooth day-to-day running of our office.

Responsibilities:
  • Greeting and Welcoming Guests

The ideal candidate will greet and welcome guests/visitors as soon as they arrive at the office, providing a warm and friendly first impression.

Directing Visitors and Answering Calls

They will direct visitors to the appropriate person and office, while also answering, screening, and forwarding incoming phone calls in a timely and professional manner.

Office Maintenance and Organization

The successful candidate will ensure the reception area is tidy and presentable, with all necessary stationery and materials readily available.

Communication and Information Provision

They will provide basic and accurate information in person and via phone/email, maintaining confidentiality and discretion when handling sensitive information.

Mailing and Distribution

The Reception and Administration Specialist will receive, sort, and distribute daily mail/deliveries promptly and efficiently.

Office Security and Access Control

They will maintain office security by following safety procedures and controlling access via the reception desk.

Supply Ordering and Inventory Management

The ideal candidate will order office supplies and keep an accurate inventory of stock, ensuring that we always have what we need to operate effectively.

Clerical Duties and Data Entry

They will perform other clerical receptionist duties such as filing, photocopying, etc., as well as checking and verifying pantry bills and register.

Personal Qualities and Skills

The successful candidate will be personable, enthusiastic, self-motivated, and able to work independently, making them a valuable addition to our team.

Requirements and Benefits

This is a fantastic opportunity for the right candidate to join our dynamic team at GreenTree Immigration. We offer a competitive salary of $45,000 - $55,000 per annum, depending on experience, as well as a range of benefits including health insurance, paid time off, and opportunities for professional development.



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