Materials Procurement Specialist

3 days ago

Pune, Maharashtra, India beBeeSupplyChain Full time US$ 90,000 - US$ 1,20,000

**Job Summary:**

This role is responsible for managing the procurement process, ensuring timely delivery of goods to customers. The incumbent will be the primary point of contact with suppliers, coordinating and communicating on a regular basis.

Main Responsibilities:

  • Procure materials in accordance with plant and corporate regulations.
  • Communicate and coordinate with product line supervisors/leaders to ensure schedule attainment and recovery if required.
  • Manage direct communication with suppliers regarding material usage as per forecast, gather data for forecast.
  • Process purchase requisitions and monitor orders, ensuring suppliers deliver goods on time.
  • Purchase Order Management: Create POs, release and follow-up, based on requested demands and negotiated prices and conditions at defined suppliers in a timely manner and therefore guarantee on-time delivery to customers.
  • Manage order confirmations from suppliers - including manual maintenance.
  • First interface to suppliers for all needed clarifications regarding deviating order confirmations (prices, quantities, dates).
  • Regular check of overdue/non confirmed/open purchase orders and respective PO rescheduling (expedite, push out, cancel) in cooperation with relevant departments.
  • Execute exception messages (postponement / anticipation / cancellation of orders).
  • Analyse and evaluate supplier (On Time Delivery) and company (Inventory Turns, Excess & Obsolete) performance indicators.
  • Maintain inventory levels of materials in accordance with the objectives set.
  • Purchasing data maintenance in ERP system (e.g. info-records, source list, lead times, MOQ, MOV, single/dual sourced ensure that purchase orders to suppliers for several areas can be processed timely and in the correct way and other purchasing data (eg. unit price change, supplier lead time)
  • Supplier invoice management, clarification in case of deviation.
  • Update database and list of qualified suppliers.
  • Gather information and prepare regular and ad-hoc reports (KPI reports, material availability, open order book, unconfirmed / past due, etc.).
  • Contribute significantly to process improvement activities, new tool implementations, standardization projects and knowledge sharing.

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