Senior Vendor Management Specialist
2 weeks ago
Vendor Management Professional
">Overview:
">We are seeking a skilled and detail-oriented professional to oversee the complete vendor management process, from vendor selection to payment processing.
">The ideal candidate will be responsible for ensuring vendor document management, regulatory compliance, cost efficiency, and audit-readiness while coordinating with vendors and internal teams.
">Key Responsibilities:
">- Coordinate with vendors for timely submission of invoices and ensure completeness of documentation.
">- Manage end-to-end accounts payable process, ensuring timely payment to vendors.
">- Maintain clear communication with vendors regarding payment status, outstanding payments, and reconciliation.
">Vendor Selection & Cost Efficiency:
">- Conduct market surveys and price benchmarking to identify cost-efficient, regulatory-compliant vendors.
">- Obtain competitive quotations from multiple vendors and assist in vendor negotiations.
">- Evaluate vendor capabilities to ensure alignment with company standards and compliance requirements.
">Payment Approval Process:
">- Manage internal payment approval workflow, ensuring all required approvals are obtained.
">- Work closely with the finance team to ensure timely processing of vendor payments.
">- Ensure compliance with internal control processes and financial policies.
">Documentation & Audit Support:
">- Maintain comprehensive vendor records (both soft and hard copies) ensuring audit readiness at all times.
">- Prepare, update, and maintain vendor master files and physical documentation as per audit and compliance standards.
">- Support internal and external audits by providing necessary vendor records, reconciliations, and reports.
">Vendor Performance & SWAT Analysis:
">- Conduct SWAT analysis for existing vendors to assess performance, risks, and overall suitability.
">- Recommend vendor additions, terminations, or replacements based on performance analysis and organizational needs.
">Reporting & MIS:
">- Generate periodic reports on vendor performance, payment status, outstanding dues, and cost savings achieved.
">- Maintain accurate records of payment cycles, approvals, and reconciliations using advanced tools.
">Required Skills & Qualifications:
">- Strong working knowledge of vendor management and accounts payable processes.
">- Sound understanding of finance, accounting principles, and regulatory compliance.
">- Strong Excel skills (Pivot Tables, VLOOKUP, Data Analysis, Reporting).
">- Strong negotiation, communication, and interpersonal skills.
">- Analytical mindset for vendor evaluation and cost optimization.
">- Highly organized with attention to detail and ability to handle audit-ready documentation.
">- Ability to manage multiple priorities under tight deadlines.
">Preferred Qualifications:
">- 4-5 years of relevant experience in Vendor Management & Accounts Payable, preferably in a multinational company.
">- Prior experience in finance companies or regulated industries will be an added advantage.
">- Familiarity with financial audits, statutory compliance, and regulatory frameworks.
">- Hands-on experience in Zoho software, especially Zoho Vendor Management, Zoho Books, and Zoho Inventory will be a strong plus.
">- Exposure to GIFT City ecosystem will be a plus.
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