
Program Management Coordinator
1 day ago
This strategic role blends Executive Assistant and Program Manager responsibilities to support senior leaders. It focuses on executing leadership priorities, streamlining operations, and driving cross-functional coordination.
Main Responsibilities:
- Strategic Program & Project Management
- Collaborate with the leadership team to define, track, and deliver weekly, monthly, and quarterly priorities.
- Align leadership schedules to support critical business initiatives and drive timely execution.
- Facilitate coordination across departments for key initiatives involving Finance, People, Operations, and external stakeholders.
- Data, Communication & Reporting
- Prepare high-quality reports, summaries, dashboards, and presentations from data gathered across functions.
- Review documents and internal reports submitted to the President; synthesize insights and suggest improvements.
- Draft emails, communication briefs, and talking points as needed.
- Stakeholder & Information Management
- Act as the Single Point of Contact (SPOC) for routine administrative and coordination needs across teams.
- Ensure seamless internal and external communication by proactively engaging with key stakeholders.
- Coordinate with group entities and external partners for joint reviews, project discussions, and stakeholder meetings.
- Executive & Administrative Support
- Effectively manage executive interactions, coordinate across teams, and represent the office with clarity and professionalism.
- Manage complex calendars, coordinate meetings, calls, and events for the senior leaders.
- Prioritize and resolve scheduling conflicts, ensuring time is aligned with strategic priorities.
Key Qualifications:
- Graduate or Postgraduate qualification in Management is preferred
- Minimum of 4 years of experience in a similar role involving executive support and program management
Required Skills:
- Strong communication skills along with exceptional written and verbal communication skills
- Proficiency in MS Office and Google Workspace
- Strong understanding of business operations and executive office dynamics
- Excellent organizational and multitasking abilities
- High attention to detail with the ability to handle multiple priorities in a fast-paced environment
- Professional discretion and confidentiality
- Prior experience in managing strategic programs, stakeholder coordination, and executive communications
- Insight into business planning, operational execution, and stakeholder engagement
The ideal candidate will be pivotal in enabling the productivity and impact of the leadership team.
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