
Venue Event Coordinator
2 weeks ago
Job Title: Venue Event Coordinator
About Hafla:
Hafla is a digital platform that revolutionizes the way events are planned and executed. With an extensive selection of equipment, venues, services, and catering options, Hafla streamlines the event conceptualization and booking process.
The platform brings together a vast inventory for venues, furniture rentals, tents, custom installations, audio-visual equipment, entertainment options, and more.
Role Overview:
As part of the venues team, you will support the category manager in handling venue-related event inquiries. You'll assist event planners by shortlisting suitable venues, coordinating with suppliers remotely, and maintaining CRM updates to ensure accurate data flow.
This role plays a crucial part in driving smooth venue sourcing and recommendations for clients.
Key Responsibilities:
- Shortlist event venues based on client requirements and share options with planners.
- Coordinate with venue partners remotely to collect availability, pricing, and package details.
- Maintain a comprehensive venue database, including capacity, layouts, minimum spend, F&B inclusions, etc.
- Assist planners in preparing venue decks and proposals for clients.
- Track inquiries, responses, and booking confirmations in CRM.
Qualifications:
- Bachelor's degree in Business, Hospitality, or Event Management (1–4 years of experience).
- Strong research and coordination skills; fluency in English & Hindi (Arabic a plus).
- Good understanding of events and venues; prior hospitality/event experience is preferred.
- Proficiency in CRM tools and Excel/Sheets for data management.
- Ability to multitask and deliver under tight timelines.
Why Work with Us?
- Opportunity to work with a dynamic and innovative team.
- Exposure to a wide range of exciting events and projects.
- Future growth opportunities.
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