Senior Administrator

1 week ago

Bellary, Karnataka, India beBeeAdministrator Full time ₹ 9,00,000 - ₹ 12,00,000

We are seeking a highly skilled individual to fill the role of Senior Administrator.

Job Description:

This is a multi-faceted position that requires proactive and resourceful skills to manage calendars, travel, projects, and process improvements efficiently.

Key Responsibilities:
  • Manage calendars, schedule meetings, and prioritize engagements.
  • Coordinate domestic and international travel, including bookings, itineraries, and travel logistics.
  • Anticipate scheduling conflicts and propose solutions proactively.
Project Coordination & Management
  • Track, manage, and follow up on project timelines, deadlines, and deliverables.
  • Coordinate cross-functional teams and ensure smooth execution of initiatives.
Meeting Minutes & Documentation
  • Attend meetings with founders and key stakeholders, take detailed minutes, track action items, and ensure timely follow-ups.
  • Maintain organized records and project documentation.
Task & Deadline Tracking
  • Monitor ongoing tasks and projects, send reminders, and escalate delays to ensure accountability and timely completion.
Process Improvement
  • Identify, evaluate, and implement tools and technology to improve workflows and efficiency.
  • Recommend process improvements across teams and initiatives.
Communication & Stakeholder Management
  • Act as a point of contact for internal teams, ensuring clarity and alignment on project objectives.
  • Prepare concise updates and reports for leadership.

Requirements:

  • 3–5 years of experience in executive support, project coordination, or related roles.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent attention to detail and ability to track multiple tasks simultaneously.
  • Exceptional communication and interpersonal skills for cross-functional collaboration.
  • Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
  • Curious, tech-savvy, and proactive in exploring new tools and solutions for process improvement.
  • Adaptable and comfortable taking ownership of tasks without waiting for direction.

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