Senior Operations Coordinator

3 weeks ago

Bengaluru, Karnataka, India Thryve Full time
Job Summary:
We are seeking a highly organized and proactive Senior Operations Coordinator to support our co-founders in managing their daily activities and ensuring smooth operations. The ideal candidate will be able to handle a wide range of tasks with confidentiality and provide administrative support to enable our executives to focus on strategic priorities.

About Thryve:
Thryve is building a tech-enabled platform to seed and develop an order of magnitude more nature-based carbon projects, delivering significant GHG positive outcomes and co-benefits in the long run. Our team comprises carbon specialists, scientists, product leaders, engineers, and business professionals, united by our love for nature and our commitment to learning and growth.

Key Responsibilities:
- Efficiently manage and coordinate co-founders' schedules, including scheduling meetings or appointments
- Serve as a primary point of contact for internal and external stakeholders, managing emails, calls, and messages across different platforms
- Manage all aspects of travel arrangements for not only co-founders but also for other team members, including booking flights, accommodations, and transportation

Supporting the Broader Organization:
- Plan, organize, and schedule meetings, ensuring all participants have the necessary information, taking notes, and following up on action items
- Assist in managing and coordinating projects on Asana, including tracking progress, scheduling meetings, and preparing project documentation
- Build and maintain relationships with team members, clients, and partners, representing co-founders professionally
- Assist in planning and executing company events, meetings, and conferences, ensuring smooth operations and high-quality experiences

Other Responsibilities:
- Provide general administrative support, such as filing, data entry, and maintaining records, to ensure efficient operations
- Help co-founders navigate and utilize remote work tools and technologies effectively, including Asana, Notion, Miro, and Google Workspace, and ensure they are up-to-date with relevant software and platforms
- Assist Marketing Lead with SEO tasks and execution of marketing campaigns, optimizing content for search engines
- Assist in the management of operational tasks such as budget tracking and expense reports
- Handle ad hoc tasks and projects as assigned, demonstrating flexibility, resourcefulness, and a proactive approach

Requirements:
- Proven experience of minimum 5 years as an Executive Assistant or similar role, preferably in a startup or fast-paced environment
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Excellent verbal and written communication skills, with a high level of attention to detail
- Proficiency in Google Workspace, Microsoft Office suite (Word, Excel, PowerPoint, Outlook), Slack, and other remote team software
- Ability to work independently and as part of a team, with a positive and proactive attitude
- High level of professionalism, integrity, and discretion
- Experience in working with early-stage, remote startups
- Understanding of remote work tools and practices
- Prior experience working with diverse teams in a global setting would be preferred

Estimated Salary Range:
$60,000 - $80,000 per annum, depending on location and experience

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