Facilities Manager

4 days ago

Vadodara, Gujarat, India beBeeFacilities Full time ₹ 7,50,000 - ₹ 15,00,000
Job Opportunity

We are seeking a dedicated professional to fill the role of Facilities Manager. As a key member of our team, you will be responsible for managing day-to-day operations, including:

  • Coordinating with management to define scope and goals for team members.
  • Communicating and collaborating with immediate supervisors for daily activities.
  • Reporting to senior administrators on day-to-day operations, incident management, and other key responsibilities.
  • Monitoring and reporting progress on key projects and initiatives.

Additional responsibilities include:

  • End-to-end administrative activity management and team coordination on exam days and non-exam days.
  • Ensuring zero incidents related to administration services on exam days.
  • Supporting recruitment, training, and talent development for team members.
  • Implementing control and monitoring mechanisms within the admin team.
  • Training and developing the admin team.
  • Standardizing processes at all exam venues.
  • Vendor management, supporting regional heads in contract finalization, and vendor invoice processing.
  • Publishing regular dashboards on key performance indicators for regional admins and senior management.
  • Serving as the central point of contact for facility-related matters.
  • Ensuring SLA/SLC compliance at exam venues.
  • Overseeing VIDZ/LISP partners, conducting regular meetings, and addressing audit points.
  • Deploying ad-hoc or contract manpower at exam venues.
  • Supporting shortlisting prospective partners or venues based on defined parameters.
  • Maintaining and monitoring legal compliances at all venues.
  • Preparing and deploying contingency plans.
  • Conducting surprise checks at exam venues.
  • Handling crisis situations.
  • Coordinating with manpower agencies on deployment and staff-related issues.
  • Conducting audits of exam venues.
  • Any other duties assigned from time to time.

Requirements:

  • Excellent communication skills (written and verbal).
  • Strong technical knowledge of electrical equipment.
  • Experience in soft service facility management.
  • Proven experience in facility operations and management.
  • Able to manage teams effectively.
  • Conflict management skills.
  • Ability to work under pressure, learn quickly, and perform well in challenging situations.
  • Willingness to travel.
  • Good liaisoning skills with local government departments.
  • Awareness of laws related to facility compliance and operations.
  • Vendor management skills.
  • Open to taking ownership, responsibility, and accountability for assigned work.
  • Proficient computer skills (Microsoft Office, etc.).

Preferred Qualifications:

  • Professional certifications, additional language knowledge, and strong analytical skills.

This is an exciting opportunity to join our organization as a Facilities Assistant and contribute to its success.

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