Administrative Manager

5 days ago


Lucknow, Uttar Pradesh, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 22,00,000
Job Description

We are seeking a skilled Facilities and Administration Manager to oversee our office infrastructure, daily operations, vendors, compliance, and workplace safety. This role will ensure that our employees work in a seamless, secure, and comfortable environment while optimizing costs and operational efficiency.

  • This position plays a crucial role in ensuring the smooth day-to-day operation of the office.
Key Responsibilities
  • Manage electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office utilities.
  • Ensure preventive maintenance, quick breakdown resolution, and vendor service level agreement compliance.
Office Operations
  • Oversee housekeeping, pantry, stationery, front desk, security, and visitor management.
  • Monitor hygiene, consumables, and office cleanliness standards.
People & Access Management
  • Onboard new joiners with desk setup, ID/access cards, and basic kits.
  • Manage exits, asset returns, access deactivation, and clearances.
  • Track attendance, late entries, and exceptions.
Vendors, Leases & Projects
  • Maintain a reliable vendor bench, negotiate costs, track annual maintenance contracts, and monitor service quality.
  • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.
Bills, Cash & Records
  • Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates.
Compliance & Safety
  • Keep necessary documents, insurance, safety certificates, and first-aid kits up to date and audit-ready.
Reporting & KPIs
  • Prepare monthly management information system: spend vs budget, incidents, vendor scorecards, service level agreement compliance, and risks/fixes.
  • Track key performance indicators: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
After-Hours Readiness
  • Ensure late-shift office readiness and provide on-call support for urgent issues.


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