High-Level Administrative Support Specialist

1 day ago

Pune, Maharashtra, India beBeeAdministrative Full time
Executive Assistant

Job Description:

The role of Executive Assistant is to provide high-level administrative support to senior executives. This includes managing their schedules, handling correspondence, preparing presentations and reports, and providing other administrative assistance as needed.

Responsibilities:

  • Manage the executives' calendars and oversee timely responses to meeting invitations and requests.
  • Plan and arrange travel itineraries, including flights, accommodation, and ground transportation, ensuring efficient travel for the executive.
  • Anticipate the needs of the senior executive, prioritise tasks, and ensure timely completion.
  • Manage day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies.
  • Facilitate senior executive members meetings.
Key Skills and Qualifications:
  • Excellent written and verbal communication skills in English.
  • Proficient in Outlook and Calendar management.
  • 4-5 years of experience as an EA and managing calendar for Director and above.
  • Experienced in tools like Concur and Coupa.
  • Building strong relationships and working collaboratively with others.
  • Carrying the mindset to handle sensitive information with utmost care and secrecy.
  • Proficient in MS Office 365, Power Point, MS Excel.
  • Proficient in using SharePoint 365, OneDrive, MS Teams.
Benefits:

This role offers a unique opportunity to work closely with senior executives, develop your administrative skills, and contribute to the success of the organisation.

Additional Information:

To be successful in this role, you will need to demonstrate exceptional organisational skills, attention to detail, and the ability to work independently with minimal supervision.

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