Logistics Coordination Specialist

5 days ago

Bharatpur, Rajasthan, India beBeeLogistics Full time ₹ 90,00,000 - ₹ 1,20,00,000
Logistics Coordination Specialist

The Logistics Coordination Specialist is responsible for overseeing the daily movement of vehicles, coordinating dispatch operations, and ensuring smooth logistics operations. This role involves close collaboration with internal teams, external stakeholders, and managing compliance with regulatory requirements.

Key Responsibilities:
  1. Vehicle Movement & Dispatch Coordination
  • Issue delivery orders and delivery instructions to drivers based on customer requirements.
  • Ensure all checks are completed before allowing vehicle entry.
  • Supervise the loading process, ensuring compliance with loading capacity and generating dispatch documents.
  • Handover all necessary dispatch documents to the driver.
Pipeline Invoicing:
  • Receive pipeline reports from the process team and raise invoices based on these reports.
  • Coordinate with the process team to resolve any queries related to pipeline reports.
  • Send pipeline invoices to customers regularly and address any invoice-related issues.
Cross-Departmental Coordination:
  • Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
  • Communicate with customers, transporters, and drivers to resolve issues related to delivery orders, contracts, credit limits, safety, and vehicle/driver documents.
  • Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.
Document Management & Reporting:
  • Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
  • Maintain periodic reports and ensure record-keeping compliance.
  • Tally dispatches and stock records with transaction registers and update stock in SAP.
Compliance & Audit:
  • Handle documentation and correspondence with regulatory bodies.
  • Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
  • Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.
Logistics & Incident Reporting:
  • Conduct incident investigations and report to relevant stakeholders.
  • Provide data for system integrations and participate in daily meetings for updates on logistics.
  • Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
  • Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents for export documentation.

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