Administrative Assistant

2 weeks ago

Bengaluru, Karnataka, India AQR Full time

About AQR Capital Management

AQR is a global investment management firm built at the intersection of financial theory and practical application. We strive to deliver superior, long-term results for our clients by seeking to filter out market noise to identify and isolate what matters most, and by developing ideas that stand up to rigorous testing. Underpinning this philosophy is an unrelenting commitment to excellence in technology — powering our insights and analysis. This unique combination has made us leaders in alternative and traditional strategies since 1998.

Our Approach

We take a systematic, research-driven approach, applying quantitative tools to process fundamental information and manage risk. Our clients include institutional investors, such as pension funds, insurance companies, endowments, foundations, and sovereign wealth funds, as well as financial advisors.

Job Description

We are seeking an experienced, proactive, and energetic Administrative Assistant to join the AQR India office. This professional will manage all administrative business details for senior executives, including calendar management, event coordination, facilities-related administrative activities, and more.

Key Responsibilities

  • Anticipate and oversee all aspects of the executives' schedule and day-to-day requests.
  • Manage complex calendars and meeting scheduling, incoming phone and email inquiries, booking travel arrangements, facilitating onsite events and visitors, ad hoc projects, and additional administrative tasks.
  • Manage and coordinate employee engagement and training events across the organization.
  • Keep track of hardware inventory for the office and coordinate with employees for the same.
  • Develop strong working relationships, demonstrating superior communication skills within all levels of the organization.
  • Coordinate effectively with internal departments and administrative team members.
  • Use excellent judgment with internal and external clients and ability to re-prioritize schedules accordingly.
  • Manage expense reimbursements, invoicing, and department budgeting-related items.
  • Coordinate with external vendors for placing orders, invoicing, and payment-related matters.
  • Demonstrate utmost discretion in dealing with sensitive firm and personnel information.
  • Coordinate and contribute to department projects and special assignments.
  • Manage workload with a sense of urgency, continually keeping an eye on multiple assignments and proactively anticipating needs.

Requirements

  • Bachelor's degree
  • 3+ years of administrative experience supporting seasoned executives in a professional services environment.
  • Must be highly organized and extremely detail-oriented with a passion for accuracy.
  • Strong proficiency in Microsoft Office products, especially Outlook and Excel.
  • Excellent ability to develop and manage process while working efficiently on a variety of tasks.
  • Experience managing accounting and financial-related items.
  • Ability to proactively anticipate needs and solve problems logically and critically.
  • Positive disposition and attitude always, especially under pressure. Must be polished and able to professionally interface with a variety of stakeholders.
  • Collaborative team player.
  • Excellent written and verbal communication skills, professionalism, and client service presence.
  • Passionate, creative, and flexible to adapt to changing needs and multiple priorities in a fast-paced, high-demand environment.
  • Experience using Concur desirable, but not required.

  • IT Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Vontier Full time

    Job DescriptionThe Vontier IT Administrative Assistant will play a crucial role in ensuring the smooth operation of the company's IT function. This position will be responsible for directing and carrying out day-to-day IT-related office administration activities at the Bangalore office, as well as supporting similar activities for the global Vontier IT...

  • Administrative Assistant

    2 days ago

    Bengaluru, Karnataka, India LogiCoy, Inc. Full time

    We are seeking an Administrative Assistant to join our team at {company}. The successful candidate will provide administrative support to our staff and ensure the smooth operation of our office. Key responsibilities include managing correspondence, maintaining records, and performing various administrative tasks.Some of the key skills and qualifications for...

  • IT Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Vontier Full time

    Job DescriptionThe IT Administrative Assistant will play a crucial role in ensuring the smooth operation of Vontier's IT function. This position will be responsible for directing and carrying out day-to-day IT-related office administration activities at the Bangalore office, as well as supporting similar activities for the global Vontier IT function.Key...

  • Executive Administrative Assistant

    1 week ago

    Bengaluru, Karnataka, India Syncup Full time

    Job DescriptionJob Title: Executive Administrative AssistantJob Summary:We are seeking an experienced Executive Administrative Assistant to provide comprehensive administrative support to senior management at Syncup. The successful candidate will be responsible for managing calendars, travel arrangements, and correspondence, as well as coordinating meetings,...

  • Administrative Assistant

    2 days ago

    Bengaluru, Karnataka, India Bosch Full time

    Main Responsibilities:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Company Name.The successful candidate will be responsible for:Providing exceptional customer serviceManaging daily administrative tasksCoordinating meetings and eventsRequirements:To be successful in this role, you will need:Excellent...

  • Executive Administrative Assistant

    1 week ago

    Bengaluru, Karnataka, India Syncup Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive administrative support to senior management at Syncup. The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively.Key ResponsibilitiesAdministrative...

  • Administrative Assistant

    3 days ago

    Bengaluru, Karnataka, India Flowserve Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills and be able to work effectively in a fast-paced environment.Key Responsibilities:Providing exceptional customer service to clients and visitorsManaging and maintaining accurate records and...

  • Executive Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Syncup Full time

    Job DescriptionSyncup is seeking a highly skilled and organized Executive Administrative Assistant to provide comprehensive administrative support to senior management. The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Key Responsibilities:Provide...

  • Executive Assistant

    4 days ago

    Bengaluru, Karnataka, India Quadrillion Finance Private Limited Full time

    Executive Assistant - Administrative SupportWe are seeking an experienced and organized Executive Assistant to provide administrative support to our Executive Team. The ideal candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.Key Responsibilities:Perform a variety of...

  • Service Administration Assistant

    2 weeks ago

    Bengaluru, Karnataka, India O'Brien Energy Full time

    Service Administration AssistantWe're seeking a highly motivated and organized Service Administration Assistant to join our team at O'Brien Energy. As a key member of our service management team, you will play a crucial role in ensuring the smooth delivery of our services to our clients.Key Responsibilities:Interact with clients to understand their needs and...

  • Administrative Assistant

    1 week ago

    Bengaluru, Karnataka, India Snaphunt Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Snaphunt. As a key member of our team, you will be responsible for providing proactive and effective general administrative assistance across a diverse range of tasks.Key ResponsibilitiesWorking closely with Team Executives and other support...

  • Administrative Assistant

    1 day ago

    Bengaluru, Karnataka, India Goldman Sachs Full time

    At Goldman Sachs, we are currently seeking a highly motivated Administrative Assistant to support our India Legal team. The ideal candidate will have 3+ years of experience in administration and be able to multitask effectively.About the RoleWe are looking for a skilled and organized individual to join our team in Bengaluru. As an Administrative Assistant,...

  • Administrative Assistant

    1 week ago

    Bengaluru, Karnataka, India Mouser Electronics Full time

    Job Title: Office Administrator IScope:The Office Administrator provides administrative support for the India branch and manages the front office.Key Responsibilities:Develop and maintain effective working relationships with diverse stakeholders.Coordinate purchasing of supplies and manage vendor relationships.Handle incoming and outgoing mail, and maintain...

  • Highly Organized Administrative Assistant

    1 day ago

    Bengaluru, Karnataka, India Flowchem Pharma Pvt Ltd Full time

    **Job Overview**Flowchem Pharma Pvt Ltd is a leading pharmaceutical company dedicated to delivering exceptional service in the industry. Our team is highly motivated and specialized, with a strong commitment to excellence.**Responsibilities and Qualifications**We are seeking a highly organized and motivated Executive Assistant to support our senior...

  • Administrative Assistant with Excellent Communication Skills

    3 days ago

    Bengaluru, Karnataka, India CommScope Full time

    About the RoleWe are seeking a skilled Administrative Assistant to join our team. As a key member of our business operations, you will be responsible for providing administrative support and ensuring the smooth running of our daily activities.Key ResponsibilitiesProvide administrative support to the teamManage and maintain accurate records and...

  • Administrative Assistant

    4 days ago

    Bengaluru, Karnataka, India Thevritti Full time

    Job Title: Secretary & Admin AssociateLocation: BengaluruJob Type: Full TimeSalary: 2.4 to 3 lakhs p.a.Qualifications: BA degreeExperience: Min.4 years work experience in any admin and secretarial services roles.About the Role:We are seeking an experienced Administrative Secretary to join our team at Thevritti. The successful candidate will be responsible...

  • Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Snaphunt Full time

    The OpportunityWe are seeking a highly organized and detail-oriented Administrative Executive to join our team at Snaphunt.Key ResponsibilitiesAct as the primary point of contact between executives and clients, ensuring seamless communication and resolving any issues that may arise.Receive and manage calls, take messages, and handle requests and queries in a...

  • Administrative Assistant

    6 days ago

    Bengaluru, Karnataka, India Thevritti Full time

    Job Title: Secretary & Admin AssociateLocation: BengaluruAbout the Role:We are seeking a highly organized and detail-oriented individual to join our team as a Secretary & Admin Associate. The successful candidate will be responsible for providing administrative support to our founder and ensuring the smooth operation of our office.Key...

  • Legal Administrative Assistant Bengaluru

    2 weeks ago

    Bengaluru, Karnataka, India Goldman Sachs Full time

    About the Role:We are seeking a highly motivated and organized Administrative Assistant to support the India Legal team across Bengaluru and Mumbai. The successful candidate will provide administrative support to a team of 15+ professionals, maintaining detailed calendars, prioritizing meeting requests, and managing complex diaries.Responsibilities:Support...

  • Administrative Assistant

    2 days ago

    Bengaluru, Karnataka, India Capgemini Full time

    As a skilled professional, you will be responsible for providing administrative support to our team. Your key responsibilities will include managing calendars, coordinating travel arrangements, and preparing reports.Key Skills:Excellent communication and organizational skillsAbility to work in a fast-paced environmentProficiency in Microsoft Office