
Administration Manager
3 days ago
About this role
As a seasoned administrator, you will oversee daily office operations and ensure seamless administrative functioning. This position requires exceptional organizational skills, vendor management expertise, and the ability to provide support to employees and leadership in maintaining workplace efficiency.
Key ResponsibilitiesOffice & Facility Management- Oversee office infrastructure, supplies, housekeeping, and security.
- Ensure timely maintenance of systems, equipment, and common areas.
- Maintain an efficient and employee-friendly work environment.
- Coordinate operational workflows across departments for smooth execution.
- Assist in process documentation and compliance tracking.
- Support HR and Finance teams in operational requirements when needed.
- Manage relationships with vendors and service providers.
- Handle procurement of supplies, IT equipment, and services within budget parameters.
- Negotiate contracts and ensure timely payments/documentation.
- Facilitate onboarding logistics (ID cards, seating, system allocation, etc.).
- Support employee travel, event logistics, and meeting arrangements.
- Act as the point of contact for employee administrative queries.
- Coordinate logistics for company meetings, workshops, and offsites.
- Liaise with vendors for catering, travel, and facilities during events.
- Strong organizational and multitasking ability.
- Excellent communication and vendor management skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Problem-solving mindset with attention to detail.
- Ability to handle confidential matters with discretion.
- Bachelor's degree in Business Administration, Management, or related field.
- 3–5 years of experience in Administration/Operations.
- Experience in vendor management, office operations, or facility management preferred.
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