Senior Procurement Specialist

Procurement Manager

A company is seeking an experienced professional to lead Purchase Planning, Vendor Coordination, and Procurement Operations.

This role focuses on execution, planning, and cross-functional collaboration. The ideal candidate will have strong analytical skills, with comfort in handling large datasets and Excel-based planning models.

The successful candidate will be responsible for:

• Demand Planning & Projections: Collaborate with stakeholders to build and validate monthly/quarterly demand projections using historical data and sales trends.
• PO Issuance & Delivery: Coordinate with vendors to ensure timely issuance and delivery of purchase orders as per agreed timelines.
• Inventory Management: Maintain optimal inventory levels Pan-India and prevent both stockouts and overstocking.
• Reporting, Documentation & Cross-functional Sync: Build and maintain dashboards and trackers for POs, stock cover, vendor performance, and budget utilization.

In addition to core planning work, the candidate will take ownership of strategic projects that drive efficiency & improvement across the supply chain, such as logistics optimization, cost optimization, quality control process design, and warehouse or production process improvement.

We are looking for a highly organized individual with 5–10 years of experience in purchase planning / inventory management / procurement in a consumer brand, retail, or FMCG company. Preferred qualifications include a degree in Business, Supply Chain, Operations, Engineering, or related field, and strong proficiency in Microsoft Excel / Google Sheets (Advanced level).

Key Responsibilities:

• Core Purchase Planning Responsibilities:
  • Collaborate with key stakeholders to build and validate monthly/quarterly demand projections using historical data and sales trends.
  • Translate demand forecasts into actionable purchase plans for both perishable and non-perishable SKUs.
  • Get final approvals from management on forecast assumptions and purchase timelines.
  • Ensure projections are shared timely with vendors—3 months for non-perishable, 6 months for perishables.
• Purchase & Vendor Management:
  • Coordinate with ongoing vendors to ensure timely issuance and delivery of purchase orders as per agreed timelines.
  • Monitor basic SLA adherence like lead time, fulfillment rate, and product quality; flag deviations and coordinate resolution.
  • Maintain clean documentation for POs, pricing, and approvals.
  • Coordinate with Finance for timely invoice processing and payment closure.
• Inventory & Cost Management:
  • Maintain optimal inventory levels Pan-India and prevent both stockouts and overstocking.
  • Track stock cover by SKU and manage liquidation of slow-moving or ageing inventory.
  • Monitor purchase budgets, control cost deviations, and support wastage reduction.
  • Drive improvement in inventory turnover and overall purchase efficiency.
• Reporting, Documentation & Cross-functional Sync:
  • Build and maintain dashboards and trackers for POs, stock cover, vendor performance, and budget utilization.
  • Work with the Online team to manage RIS for platform-exclusive SKUs.
  • Ensure clean, audit-ready documentation of all purchase operations.
  • Collaborate closely with NPD, Warehouse, Sales, and Finance for seamless execution.
• Strategic & Cross-Functional Projects:
  • Logistics optimization – Route planning, long-haul load optimization, freight benchmarking.
  • Cost optimization – Identifying opportunities to save via process tweaks or vendor rationalization.
  • QC process design & rollout – Defining and implementing quality checks across regions.
  • Warehouse or production process improvement – SOP standardization for procurement and warehouse functions.