Comprehensive Administrative Support Specialist

6 hours ago


Pune, Maharashtra, India beBeeManagement Full time ₹ 3,60,000 - ₹ 4,20,000
Executive Support Professional

The Executive Support role involves providing comprehensive administrative, organisational, and communication assistance to senior management.

Key Responsibilities:
  • Administrative & Scheduling Support
    • Manage the Director's calendar, schedule meetings, appointments
    • Anticipate scheduling needs, prepare daily agendas, and ensure punctuality for all engagements
    • Maintain a systematic follow-up mechanism for pending tasks and commitments
  • Communication Management
    • Serve as the first point of contact between the Director and internal/external stakeholders (team, parents, students, vendors, regulatory bodies)
    • Draft, proofread, and send professional correspondence, memos, circulars, and official announcements
    • Handle confidential and sensitive information with utmost discretion
  • Meeting & Event Coordination
    • Organise and prepare materials for internal meetings, school events, and external engagements
    • Record minutes of meetings, track action items, and ensure timely follow-up
    • Liaise with event teams to ensure Directors' roles and speaking points are well-prepared for assemblies, ceremonies, and public functions
  • Documentation & Record-Keeping
    • Maintain organised records, reports, and databases for easy retrieval
    • Prepare briefing notes, presentations, and reports for the Director's review
    • Ensure compliance with school policies and relevant regulatory requirements
  • Project & Task Management
    • Support the Director in executing special projects (academic, cultural, operational)
    • Monitor project timelines, deliverables, and budgets where applicable
    • Coordinate between departments to ensure alignment with the Director's directives
  • Engagement
    • Assist in building and maintaining positive relationships with teams, parents, vendors, and educational bodies
    • Coordinate visits and hospitality for guests, dignitaries, and inspection teams


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