Executive Assistant to CEO

3 weeks ago

Noida, Uttar Pradesh, India Sisha Greentech Full time

Job Title: Administrative Assistant To CEO

Job Summary:

We are seeking a highly organized and detail-oriented individual to serve as the Administrative Assistant to our CEO. The successful candidate will provide exceptional administrative support, ensuring seamless day-to-day operations and facilitating strategic decision-making.

Key Responsibilities:

  • Calendar Management:

    Manage the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements. Ensure optimal time allocation, avoiding conflicts and minimizing downtime.

  • Communication and Correspondence:

    Handle incoming and outgoing correspondence, emails, and phone calls. Draft, edit, and finalize letters, memos, and other documents on behalf of the CEO.

  • Meeting Preparation and Coordination:

    Organize meetings, prepare agendas, and distribute materials in advance. Take minutes, track action items, and ensure follow-up tasks are completed.

  • Project Management:

    Assist in managing special projects, initiatives, and events. Coordinate with internal teams, vendors, and stakeholders to achieve project goals.

  • Information Management:

    Maintain accurate, up-to-date records and files (physical and digital). Ensure confidentiality and handle sensitive information with discretion.

  • Travel Arrangements:

    Book travel, accommodations, and itineraries for the CEO. Prepare travel documents, including visas and expense reports.

  • Expense Management:

    Process the CEO's expenses, ensuring compliance with company policies.

  • Special Tasks:

    Perform various administrative tasks, such as data entry, document scanning, and mail distribution. Provide backup support for other administrative staff as needed.

Requirements:

  • Education:

    Bachelor's degree in Business Administration, Communications, or related field.

  • Experience:

    2+ years of experience in executive-level administrative support.

  • Skills:

    • Proficiency: Microsoft Office (Outlook, Word, Excel, PowerPoint).

    • Communication, Organizational, and Time Management Skills: Excellent.

    • Confidentiality and Discretion: Ability to maintain confidentiality and handle sensitive information.

  • Personal Qualities:

    • Proactive, Flexible, and Adaptable: In a fast-paced environment.

    • Discreet, Professional, and Courteous: In all interactions.

  • Working Conditions:

    Work is performed in an office environment. May require occasional travel (less than 10%). Must be available to work flexible hours, including evenings and weekends, as needed.

What We Offer:

  • Competitive Salary and Benefits Package:

  • Opportunity to Work with a Dynamic, Growth-Oriented Company:

  • Collaborative, Supportive Team Environment:

  • Professional Development and Growth Opportunities:

If you are a highly organized, detail-oriented, and communicative individual with a passion for administrative excellence, please submit your application, including your resume and cover letter, to our HR department at Sisha Greentech.

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