Executive Assistant

4 weeks ago

Noida, Uttar Pradesh, India AL FAHAD ENTERPRISES Full time
Job Summary

AL FAHAD ENTERPRISES is seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to the executive team. The ideal candidate will possess exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.

Key Responsibilities
  • Manage executive calendars and schedule appointments, meetings, and travel arrangements.
  • Coordinate and organize internal and external meetings and events.
  • Prepare and distribute correspondence, memos, reports, and presentations.
  • Handle sensitive and confidential information with discretion.
  • Assist in the preparation and coordination of executive-level meetings.
  • Conduct research and compile data to support executive decision-making.
  • Act as the point of contact between executives and internal/external stakeholders.
  • Handle administrative tasks such as filing expense reports and invoice processing.
  • Monitor and prioritize emails, phone calls, and other communications.
  • Perform general office management duties to ensure efficient operations.
  • Provide support for special projects and initiatives as directed by executives.
  • Coordinate and follow up on action items from executive meetings.
  • Maintain a professional and welcoming executive office environment.
  • Handle ad-hoc administrative and personal tasks for the executive team.
  • Anticipate the needs of the executives and proactively provide support.
Requirements
  • Bachelor's degree in Business Administration, Management, or related field.
  • Proven experience as an executive assistant or similar administrative role.
  • Exceptional organizational and time management skills.
  • Outstanding written and verbal communication abilities.
  • Proficiency in MS Office and other relevant software.
  • Ability to handle confidential information with integrity and discretion.
  • Strong attention to detail and problem-solving skills.
  • Ability to prioritize and manage multiple tasks simultaneously.
  • Professional demeanor and the ability to interact with executives and stakeholders.
  • Experience in managing travel logistics and arrangements.
  • Flexibility and adaptability to handle changing priorities and deadlines.
  • Knowledge of office management systems and procedures.
  • Experience in project management and coordination.
  • Ability to work independently and take initiative when needed.
  • Understanding of business etiquette and professional protocol.

organization, communication, time management, multitasking, executive team, administrative

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