Castellan Real Estate Partners | Compliance Support Specialist | india
3 days ago
Job Title: Remote Compliance Support Specialist
Location: India, Remote
Department: Compliance and Operations
Reports To: Compliance Manager or Director of Operations
Job Summary
The Remote Compliance Support Specialist is responsible for tracking permits, labor compliance, and insurance documentation for projects managed by a California based general contractor. This role ensures that all necessary documentation is organized, up-to-date, and compliant with local regulations. The ideal candidate is detail-oriented, skilled in administrative tasks, and experienced in compliance workflows for construction or similar industries.
Key Responsibilities
Permit Management:
- Monitor the status of project permits and ensure timely renewal or acquisition.
- Maintain a database of permits, expiration dates, and associated documentation.
- Collaborate with on-site teams to gather required data for permit applications or renewals.
Labor Compliance:
- Track labor compliance requirements for subcontractors and employees, including certifications, licenses, and training.
- Ensure compliance with local, state, and federal labor laws.
- Assist in preparing reports related to workforce compliance for audits or inspections.
Insurance Documentation:
- Maintain and update insurance records for subcontractors, vendors, and employees.
- Verify that all required insurance policies are active and meet the project's requirements.
- Notify relevant stakeholders of upcoming expiration dates and facilitate renewals.
Documentation and Reporting:
- Organize and store all compliance-related documentation in accessible digital formats.
- Generate regular reports on compliance status for management review.
- Respond promptly to requests for compliance documents during audits or project reviews.
Communication and Coordination:
- Communicate regularly with project teams to ensure compliance milestones are met.
- Work with local compliance officers to clarify regulations and document requirements.
Qualifications
Education:
- Bachelor’s degree in Business Administration, Law, Construction Management, or a related field is preferred.
- Relevant certifications in compliance or project management are a plus.
Experience:
- 1–3 years of experience in compliance support, documentation, or administrative roles.
- Familiarity with the construction industry and regulatory requirements is a strong advantage.
Skills and Competencies:
- Proficiency in compliance tracking tools and software, such as Procore, Microsoft Excel, or Monday.com.
- Strong organizational and time management skills.
- Attention to detail and the ability to handle sensitive information confidentially.
- Excellent verbal and written communication skills in English.
Key Performance Indicators (KPIs):
- Accuracy and completeness of compliance documentation.
- Timeliness in renewing permits and insurance documents.
- Reduction in compliance-related delays or incidents.
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