Office Administrator

1 week ago

hyderabad, India VM Modular Solutions Pvt Ltd Full time

Company Description VM Modular is a 13-year-old company based in Hyderabad, specializing in manufacturing custom modular furniture for residential and commercial spaces. We offer a variety of cabinets, shutters, hardware, and accessories for modular kitchens, wardrobes, and other furniture to cater to diverse needs and preferences.

Role Description
This is a full-time on-site role for an Office Administrator at VM Modular Solutions Pvt Ltd in Hyderabad. We are looking for a dynamic and organized individual to fill a multifaceted role as an Office Administrator, Front Desk Executive, and Payroll Assistant. This position requires a professional with excellent communication and organizational skills to manage front desk operations, handle incoming calls, perform administrative tasks, and assist in payroll processing.

Key Responsibilities

Office & Facilities Administration
- Manage and organize office operations, facilities and procedures.
- Maintain a clean, organized, and welcoming office environment.
- Handle office supply inventory, order new supplies as needed, and manage vendor relationships.
- Assist in scheduling meetings, coordinating travel arrangements, and maintaining office calendars.
- Support various departments with administrative tasks, such as filing, data entry, and document preparation.
- Assist in preparing and distributing internal communications and reports.

Front Desk Executive
- Greet and welcome visitors with a friendly and professional demeanor.
- Answer and manage incoming calls, providing information or directing calls to appropriate staff members.
- Manage visitor check-in and ensure the front desk area is neat and organized.
- Handle incoming and outgoing mail, courier services, and deliveries.
- Make outbound calls to potential or existing customers for sales, customer service, or marketing purposes.
- Respond to inquiries about products, services, or company information.
- Maintain detailed records of customer interactions and provide feedback to management.
- Achieve daily or weekly calling targets and maintain a high level of customer satisfaction.

Payroll Assistance
- Assist the payroll department in preparing and processing employee payroll.
- Help in updating payroll data, files and ensuring compliance with company policies and legal standards.

Requirements
- Education: Bachelor’s degree in business administration, Human Resources, or a related field preferred.
- Experience: Prior experience in office administration, front desk operations or telecalling is a plus.
- Skills
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with payroll software.
- Ability to maintain a professional and welcoming demeanor.
- Attention to detail and a high level of accuracy.
- Ability to handle sensitive information with confidentiality.

Additional Attributes
- Strong problem-solving skills and the ability to work independently or as part of a team.
- Customer-focused mindset and the ability to handle inquiries or complaints effectively.
- High level of emotional intelligence and the ability to stay calm under pressure.

Benefits
- Salary 4.2L per annum (CTC) with increments as per company policy
- Health insurance and other benefits as per company policy.
- Opportunities for professional growth and development.
- A supportive and inclusive work environment.

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