Personal Secretary

2 days ago

hyderabad, India Gamut HR Solutions Full time

Company OverviewGamut HR Solutions is dedicated to connecting individuals with the right employment opportunities. Based in Hyderabad and powered by a small yet dynamic team of 2-10 employees, our company is committed to providing exceptional HR services. Discover more at our website: Job OverviewWe are seeking a dedicated and professional Personal Secretary (Female) for a mid-level, full-time position at Gamut HR Solutions, located in Hyderabad. The ideal candidate should possess 4 to 6 years of relevant work experience. This role involves providing comprehensive support to our executive team and requires excellent organizational and multitasking skills.Qualifications and SkillsProficient in calendar management to effectively organize and schedule appointments and meetings (Mandatory skill).Experienced in travel coordination to efficiently arrange travel itineraries and accommodations (Mandatory skill).Competent in documenting meeting minutes accurately and effectively (Mandatory skill).Skilled in using Microsoft Office for various administrative tasks, ensuring seamless office operations.Adept in Google Workspace tools to manage and collaborate on documents and projects efficiently.Strong email communication skills for professional and timely correspondence with stakeholders.Familiar with task management software to prioritize and track ongoing and upcoming tasks effectively.Ability to handle confidential information with utmost discretion and professionalism, ensuring data privacy.Roles and ResponsibilitiesManage and maintain executive calendars, scheduling meetings, and prioritizing appointments effectively.Coordinate domestic and international travel arrangements, ensuring hassle-free itineraries and reservations.Ensure accurate and timely documentation of meeting minutes and circulate them to relevant stakeholders.Handle correspondence, draft emails, and manage communication effectively to support executive operations.Assist in preparing reports, presentations, and other documents, maintaining a high level of quality and accuracy.Maintain a comprehensive and organized filing system for easy access to important documents and data.Conduct research and compile information as required to support decision-making and strategic planning.Exhibit professionalism and confidentiality while handling sensitive information and communications.

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