School Administration Officer

OIS School Administrative officerTitle DescriptionReporting Time- 9.30 am to 6.30 pm.Reporting To- Report directly to the Director Sir &; Principal Ma'am.Age Criteria - 35 to 45Experience- 8 to 10 years (Preferred from School administrative )Male candidate Preferred Will co-ordinate with Principal, Accounts staff, Purchase Office & and otherStakeholders.Will Be In charge/Responsible for Administrative, Store Keeping (Non- academic) &; Non-Teaching staff (HK,Security &; Transport Staff).Professional Skills- Attentive. Service oriented. Good at planning and organizing. Empathetic and sociable. Skilled in identifying problems and brainstorming potential solutions. Excellent at written and oral communication as well as presentation. Comfortable working independently and collaboratively.GeneralAdministration- Daily monitoring of inventories and stocktaking. Maintenance of Fixed Assets Register. Overall supervision of School Property, School Building, Garden, Groundand Offices. Supervise the cleanliness in the school (Charts to be made) Repairs, Maintenance &; Monitoring of Building, Assets, Bus, CCTV,Internet and Telephone lines Etc. Security of Campus. Arrangements for all School functions and meetings. Transportation Management Conducting disaster management workshops and demos time to time. General Administration Liaison with Govt., Semi- Govt. Departments &; District Administration. Security System Management Campus Cleanliness &; Beautification Ensure Improvement in overall experience of Facility Management. Daily Facility rounds with mapping of improvement areas. Proactivesuggestions on improvements to make facility look better. Day to day check on all areas of the facility. Ensuring timely meetings withinternal customers &; respective departments to take feedback onimprovements. (Fourth week of the month). Make all necessary arrangements for special events such as Orientation,PTA meetings, Workshops, Sports &; Annual day, other functions, etc. Co-ordinating with the decorator for Mandap and Shyamiyanaarrangements. With Light &; Sound engineers and light & Soundarrangements for various events.2 Preparing Annual budget in co-ordination with the section heads forvarious events of the school and forwarding the same for approval fromManagement &; updating the Principal. Liaisoning & co-coordinating with Govt. authorities like MunicipalCorporation, Electricity Boards, MTNL &; Police Stations as per therequirement and need. Handling and resolving parent's queries related to: Uniform, school fees,housekeeping, security & transportation complaint on day to day basis &;updating weekly report of the same to Director sir & Principal.Maintenance of-(Building & and otherequipment's solar,Water purifier,other assets, Etc.) Ensure proper maintenance of all buildings, furniture, equipments, gardenand play ground. Monitor daily maintenance work executed by maintenance team/dep. Ensure continuous water supply and electric power supply in campus. Support for Repairs and Maintenance Activities. Proactively take rounds and ensure that the facility is well maintained andall repairs and maintenance activities are carried out to ensure smoothfunctioning. Maintain all Manuals &; renewals for all technical services & repairs andmaintenance of Diesel Generator/RO/swimming pool/Electrical, BuildingMaintenance, Fire Extinguishers &; other safety Equipment's, CCTV, etc. Ensure to maintain all the critical equipment 100% up time. Maintains record of material supplied to support staff for cleaning(phenol, broom, duster etc.) Overseeing the daily electric maintenance work on the floors and schoolbuilding. Weekly coordinating with the maintenance team and taking update onthe pending work status.Personnel-(Housekeeping,Security, Transportstaff, etc.) Maintain service records of all Non- Teaching employees (Peons, BusDrivers, Conductors, Gardner, and Security Guard). Ensure the staff is trained in complex maintenance activities and followthe standard operating procedures. Creating proper service rules for all Non-Teaching staff. Sanction leave as per rules &; in co-ordination with the Principal for alladministrative and Class 4 staff and maintain up to date leave records. Handle all matters of show cause notices, charge sheets, enquiries etc ofAdmin &; Class 4 staff. Handle all staff welfare matters and have a properly constituted staffgrievance committee for Class 4 staff. Ensure proper deployment of manpower + proactively raising compliance/ statutory requirements + maintaining of all Compliance Documents forall vendors providing manpower services. (HK, Security, Transport etc.) SPOC for all Grievances / Concerns for Internal Customers. Maintain LOGbook with action plan. Support to Internal Customers for organizing Events, Ensure Smoothfunctioning of Canteen, Transport, activities, etc. Overall supervising, advice and mentoring the admin team as well as the3outsource contractors &; their activities. Effective interdepartmental co-ordination. Conduct periodic trainings tothe staff on SOP, manual, safety, rules &; regulations etc. Creating &; Maintaining SOP for Store, HK, Security &; Transport. Monitoring the housekeeping activities. Ensuring all the housekeeping formats is maintained. Monthly check on various registers and checklist of Housekeeping.Transport Department-List of Buses with their NumbersBus Timings at various Stops.Route-wise list of students with bus-stops.Class-wise list of Students using Bus facilityList of Staff with address &; Cell No.Attendance Register of students, using Bus facility.Attendance Register of Bus Staff (Drivers & Conductors)List of Teachers availing Bus facilityList of staff on Bus Duty.Route Map of (Bus Ply).Bus-wise Income &; expenditure Report.Bio-data / copy of driving license, Batch of drivers &; otherrequired documents.Cell Numbers and address of drivers / contractorsMaintaining files for Challan, Road Tax, Route Permit, Insurance,verification of driving license, Batch, Police verification Aaadharcard & other documents.Make Rules and Regulations for the proper transportation ofstudents from home to School and back in safety includingcarrying out test of drivers and helpers to ascertain theircompetence.Ensure routing of buses to suit maximum number of parents.Ensure proper maintenance including cleanliness andappearances of buses by carrying out, through a supervisor, adaily visual check of all buses and school vehicles.Should make random checking at the gate to ensure that all busesare coming on time.Should be attentive at the gate when all buses are coming in &;going out of campus, Supervising Check-in / Check-out Timings ofBuses.Taking monthly meeting with the bus drives & attendants andensuring that they are following proper traffic & safety rules &regulations.Handling parent's queries which are not attended by the bus Co-ordinator.Visiting the bus routes as and when required.Follow up of the pending bus fees.Store Maintain Inventory report at the beginning and end of every academicsession4 Maintaining &; supervising stock of equipment's &; material/productsrequired for housekeeping, transport, Security &other maintenance.(date-wise) Smooth supply of material required for &; non-academic purpose forhousekeeping, transport, Security &other maintenance. Smooth functioning &Coordination with Store keeper & purchase office. Store keeper will report the admin for all stock material to admin.Main Gate &Security should make random checking at the gate to ensure that all support staffare coming on time Security Attendance Register. Supervise the security functioning. Record of Permission Slips &; Gate Pass. Maintenance &; supervision of Visitors log book/Visitors Slips (School). Check-in / Check-out Timings of Support Staff, Housekeeping, Bus Staff. Security In-charge on duty as per shift will be responsible for check-out ofsupport staff & maintaining contact with the reception. Log book for the material going out from and coming in school. Ensure School functions smoothly or Students and other members aresafe all securities measures are in place in any abnormal situation or anyunwanted issue (Band, Strike, etc.) Accessing the reports on CCTV monitoring. Monthly &randomly Checking and signing the security registers. Randomcheck on inward and outward of materials.Job Type: Full-timePay: ₹500, ₹550,000.00 per yearBenefits:Provident FundWork Location: In personApplication Deadline: 15/10/2025Expected Start Date: 15/11/2025