Executive Assistant to Chief Executive Officer

1 week ago

Mumbai, Maharashtra, India Valorem Advisors Full time

Position Summary:

We are seeking a highly organized, proactive, and detail-oriented, energized Executive Assistant to provide top-level administrative and strategic support to our Chief Executive Officer (CEO). This role is instrumental in helping the CEO manage internal and external priorities, maintain efficiency, and maximize productivity in a fast-paced, high-stakes environment. The ideal candidate will have strong communication skills, a discreet and professional demeanor, and a background supporting C-level executives—preferably in finance, investor relations, or corporate advisory sectors. We are not looking for a mere secretary, we are looking for someone with high aptitude that can take on a significant amount of burden away from the CEO.

Key Responsibilities:

Administrative & Executive Support

  • Manage and optimize the CEO's calendar, including scheduling meetings, calls, and travel.
  • Prepare agendas, take minutes, and follow up on action items from executive meetings.
  • Coordinate complex domestic and international travel, accommodations, and itineraries.
  • Handle confidential correspondence and documents with discretion.

Communication & Stakeholder Coordination

  • Act as a liaison between the CEO and internal teams, clients, board members, investors, and other stakeholders.
  • Draft, edit, and proofread executive communications, reports, investor memos, and presentations.
  • Screen and prioritize emails, calls, and other forms of communication.

Travel and Logistics:

  • Organize complex travel itineraries (domestic & international), including visa arrangements, accommodations, transportation, and expense reporting.
  • Ensure seamless end-to-end travel experience aligned with the CEO's preferences.

Strategic & Project Support

  • Assist with research, data collection, and preparation of briefing materials for investor meetings, conferences, and strategic planning.
  • Monitor deadlines, KPIs, and strategic project timelines to ensure the CEO's priorities are met.
  • Coordinate investor-related events, roadshows, and client onboarding.
  • Review documents, reports that are submitted to the CEO, to streamline and reduce his time and efforts.

Office & Operational Management (if applicable)

  • Oversee select operational tasks and vendor coordination related to office management or team logistics.
  • Collaborate with the HR or operations team for recruiting, onboarding, or team engagement activities.

Qualifications:

Required:

  • Bachelor's degree in Business Administration, Communications, Finance, or related field.
  • 5+ years of experience supporting a CEO or senior executive, preferably in investor relations, finance, or professional services.
  • Exceptional organizational, time management, and multitasking skills.
  • Strong written and verbal communication skills.
  • High level of professionalism and discretion.
  • Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, etc.).

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